TITLE: Senior Office Specialist
REPORT TO: Executive Director
DAYS / HOURS: Monday – Friday, 15-20 hours per week
SENIOR OFFICE SPECIALIST
JOB DESCRIPTION
GENERAL DESCRIPTION:
Provide administrative and clerical support. To perform this job successfully, an individual must be able to perform each essential job function satisfactorily.
This position will support various main office functions including:
OFFICE MANAGEMENT
Pick-up, sort, and distribute mail
Monitor Office Supplies, and purchase/restock when necessary
Help co-workers create various documents
RECEPTIONIST
First point of contact for walk-ins and phone calls
Screen and route phone calls for co-workers, and taking messages
Maintain calendars, and various other assignments as needed
EQUIPMENT
Take reservations and logging them in Facil
Prepare the equipment packages for pickup and printing paperwork
Intake of equipment in equipment storage room
COMMITTEES (quarterly or annually)
Assist with various committees as necessary
Assist with event planningAssist with document generation: handbooks, policies, etc
DIGITAL MARKETING
Monthly Newsletter on MailChimp [work with Office Coordinator]
Website: content management, monthly upload of Board documents and financials using WordPress; maintain up-to-date staff and Board bios and photos
QUALIFICATIONS
Some college; Associate’s of Arts (A.A) Degree preferred
1-2 years of related work experience
Available to be on-site at PCA station 2-3 days per week
Computer skills: proficient with MS Office applications (Word, Excel, PowerPoint), MailChimp, WordPress, and Google Applications
Strong organizational skillsAbility to operate office equipment
Excellent verbal and written communication skills
Ability to maintain confidentiality
Ability to be flexible, work independently, and to exercise good judgment
DESIRED SKILLS
Accounting/budget experience
Knowledge of bookkeeping process and financial management and its related software
PCA is committed to diversity and inclusiveness. PCA is committed to providing an equal employment opportunity and environment that is free from discrimination and harassment based on race, age, creed, color, religion, national origin or ancestry, sex, gender, disability, veteran status, genetic information, sexual orientation, gender identity or expression, or pregnancy, or any other characteristic protected by state, federal, or local law. We strongly encourage applications from all genders, people of color, and people with disabilities.