Executive Admin (Morgan Hill)
compensation: 60k-150k
Headshot & Bio
MLS experience a plus not required
Real Estate Salesperson license a plus not required
Part time/Full time Executive Admin with experience needed for a growing real estate team.
This multifaceted individual should also be able to handle a variety of misc tasks that come their way. This person shall be a quick thinker, resourceful, and is someone that can help find solutions to problems that may arise in day to day activities. Applicants must have thick skin.
Primary Responsibilities:
-Respond to client and third party inquiries
-Review inspection reports and summarize action items
-Assist with pulling property comparables
-Calendar and correspondence management
-Help with agent notes / go to properties to verify property details
-Open up houses for estimates, appraisals, inspections
-Set up open house and broker tour signs as necessary
-Miscellaneous errands and administrative tasks as necessary
-Liaison for all entities of the real estate transaction
-Uploads Listings in Multiple Listing Service (MLS)
-Monitor time lines while managing corresponding documents for compliance and deadlines
-Proof reads and/or makes necessary changes or corrections to documents-Opens escrows and orders title reports, and other pertinent reports
-Orders various inspections (termite/roof/home/pool) and monitors progress
-Troubleshoots various issues which arise throughout transactions
-Daily/weekly marketing mailings
-Create social media campaigns (facebook-instagram)
-Manage website (update and refine content on a weekly basis)
-Prepare listing presentations
-Draft monthly neighborhood market letters
-Create various marketing materials; such as, flyers, letters, post cards and other mailers by use of on line graphic design software
-Handle real estate transactions; prepare all documentations relating to real estate transactions, such as offers, counteroffers, addenda, etc. (CAR Forms, PRDS Forms, Disclosures, Docusign)
-Assist with daily activities to manage incoming leads
-schedule appts for agents
-manage back end CRM system
-experience with Adobe X is a plus
Required Qualifications:
-Great communication skills and enthusiasm.
-A winning attitude.
-Strong sense of integrity and professionalism.
-Strong work ethic
-Marketing will play a big role in your job description
-Accuracy, attention to detail, and follow-through is required
-Ability to keep yourself and me organized
-Good judgment and swift decision-making skills
-Must have high level of interpersonal skills; position requires demonstrated poise, tact, and diplomacy
-Takes initiative to be a proactive & analytical problem-solver and decision-maker
-Strong writing, communication, and computer skills
-Ability to multitask and prioritize deadlines in a fast-paced environment
-Dependable with an excellent attendance record
-Ability to successfully complete projects independently and within a team environment
-Streamlines real estate transactions from Listing to Closing
-Written & verbal communication skills such as formal letter writing, emails & telephone
