We are a small construction company specializing in high-end residential construction and renovations in Santa Rosa. Our company has over 30 years of building and remodeling experience, and we are focused on high-quality construction and excellent customer service to our clients in Sonoma and Napa Counties.
Position Overview: We are seeking an experienced Project Coordinator/Office administrator with a strong background in residential construction and administrative roles. This multifaceted position requires proficiency in project coordination, office admin, excellent organizational skills, and the ability to collaborate across various functions.
Qualifications:
Experience: Two years in residential project coordination, alongside administrative responsibilities.
Software Proficiency:
Prefer experience with Sage 100 Contractor or similar construction project management software – such as Timberline or American Contractor
Proficient in Microsoft Office 365, OneDrive, Excel, Adobe Acrobat, Dropbox, Zoom, GoTo Meeting, etc. Knowledge of MS Project is a plus.
Technical Construction Management Skills:
o Ability to read and interpret architectural plans is helpful
o Familiarity with job costing and cost coding
o General knowledge of estimating and the sequence of construction activities
Communication: Exceptional written and oral communication skills.
Problem Solving: Strong analytical and problem-solving abilities.
Team Player: Ability to work collaboratively in a team environment.
Adaptability: Capable of multi-tasking effectively and efficiently.
Customer Focus: Commitment to excellent customer service and client satisfaction.
Office Admin: Responsible for managing and maintaining office and assisting owner with various duties.
Education: AA, BA or BS degree preferred. Degree in Construction Management a plus.
Language Skills: Fluent in English; bilingual (English and Spanish) is a plus.
Requirements:
Schedule: Part-time, 20 – 30 hours per week with flexibility based on workload and company/project schedules.
Transportation: Reliable vehicle, valid driver’s license, clean driving record, and automobile insurance required. Should live in Sonoma County.
Work Environment: All work performed at the main office during weekdays and company business hours (8:00 a.m. to 4:00 p.m.) Position occasionally visits jobsites or vendors.
Office Environment: Applicants should be comfortable working in a small office setting, often independently.
Position Responsibilities:
Administrative Support for Project Managers:
o Support estimating, budgeting, and contract management using Excel and Sage 100 Contractor.
o Place project orders, track deliveries, and support field needs.
o Manage and track finish materials selection process.
o Assist PMs in the development of Bid lists, Bid scopes and management of the Bid and Proposal process.
Subcontractor Management: Coordinate subcontractors, manage procurement, and oversee project documentation and compliance within Sage
Project Coordination and Administration: Support planning, estimating, organizing, scheduling, budgeting, and execution of projects.
Contract and Documentation Management: Prepare and oversee client contracts, subcontracts, change orders, and project documentation ensuring accuracy and compliance.
Procurement and Logistics: Manage material procurement, ensuring timely delivery and cost efficiency.
Permit Coordination: Coordinate inspections, permits, and regulatory compliance processes
Information Management: Maintain comprehensive project records and ensure digital and physical documentation from job inception to archival.
Operational Support: Providing operational assistance to PMs and Superintendent with management of project punch list, closeout checklists and documents.
Professional Expectations:
Professionalism: Maintain professional attire, appearance, demeanor, and communication
Confidentiality: Uphold confidentiality in all aspects of work.
Compensation and Benefits:
Competitive compensation starting at $30/hour plus benefits
Year-end discretionary bonus.
Medical, dental, and 401K with company match.
Paid vacation time and holidays.
Additional benefits including company phone, continuing education reimbursements
Qualified candidates are invited to submit their resume along with desired salary requirements. A brief introduction/cover letter is welcomed.
Thank you for considering this opportunity. We look forward to reviewing your application.
Please do not call or come to the office.
