Executive Assistant - Pharmaceutical
I am the owner of a rapidly expanding medication distribution company. We broker the sales of GLP-1's, Peptides, TRT, Tirzepatide.
Description
We are a rapidly growing healthcare and pharmaceutical sales company specializing in Semaglutide, Tirzepatide and other high-demand prescription medications. We’re seeking a driven, detail-oriented, and adaptable Executive Assistant to join our team.
This is a unique opportunity to work directly alongside two high-performing founders:
A retired Firefighter/Paramedic with 17 years of service for Salt Lake City Fire
A Navy Special Forces / EOD Veteran / Service Disabled Veteran
You will start at 20 hours per week, paid hourly, for the first 2 to 4 weeks. If expectations are met and core competencies are demonstrated, the role will expand to a full-time (40 hours/week) position with greater responsibility and growth opportunity.
We move fast. We expect excellence. This is not a routine desk job. It’s a hands-on, evolving position inside a high-stakes industry with serious upside. Pay will depend on competency and experience.
A drug test and background check will be required for working with pharmaceuticals in this position.
Experience
Supporting C-level executives or business owners in a dynamic, high-growth environment
Managing calendars, booking travel, coordinating meetings, and prioritizing competing tasks
Communicating professionally with clients, vendors, and internal stakeholders
Working in or adjacent to healthcare, telehealth, pharmaceuticals, or wellness industries
Handling sensitive information with discretion and maintaining confidentiality
Building systems and SOPs from scratch to create order out of disorder
Using CRMs, project management tools, and collaboration platforms (Monday, hub-spot, Zoho, Asana, Smartsheet etc.)
Coordinating logistics for high-volume sales, shipping, or fulfillment pipelines
Assisting in light marketing tasks such as email campaigns, social media scheduling, and outreach (mailchimp, canva etc)
Wearing multiple hats and adapting to shifting priorities in real time
Bonus points for experience with:
Compounding pharmacies (503A/503B) or GLP-1/peptide sales
Startups, veteran-owned businesses, or founder-led organizations
High-pressure, high-performance teams—military, EMS, or startup backgrounds welcome
Qualifications
3+ years supporting executives, founders, or fast-paced teams
Proven ability to manage shifting priorities without losing momentum
Strong written and verbal communication skills—professional, clear, and confident
Tech-savvy with the ability to quickly learn new tools (CRMs, Slack, Google Workspace, Canva, etc.)
Self-starter mindset—takes initiative, solves problems, asks the right questions
Highly organized with excellent time management and attention to detail
Comfortable working remotely and independently, with minimal supervision
Able to maintain confidentiality and handle sensitive business data
Familiarity with healthcare, pharmaceutical, or wellness industries is a plus
Experience with high-growth startups, veteran-owned businesses, or mission-driven organizations is a bonus
Unflappable under pressure—can handle urgent issues, tight deadlines, and rapid changes like a pro
Key Skills & Competencies
Executive Support & Calendar Management
High-Level Communication (Written & Verbal)
CRM & Sales Pipeline Oversight (HubSpot, GoHighLevel, etc.)
Vendor & Client Coordination
Logistics & Order Tracking
Task Prioritization & Multitasking Under Pressure
Confidential Data Handling & HIPAA Awareness
Microsoft Office & Google Workspace Proficiency
Digital File Management & Documentation
Social Media Management & Basic Content Creation
Invoicing, Billing, and Expense Reporting
Fast Learner with Strong Initiative
Experience in Healthcare or Pharmaceutical Sector (Preferred)
Scheduling for Medical Teams / Telehealth Support
Familiarity with 503A/503B Pharmacy Operations (a plus)
Key Responsibilities
Serve as the right hand to both founders—anticipate needs and execute without being told twice
Manage calendars, schedule meetings, and coordinate travel logistics across time zones
Handle inbound communications—email, text, phone—with professionalism and urgency
Track and follow up on leads, orders, and pharmacy communications
Maintain digital filing systems and organize key documents, contracts, and licensing
Support outbound marketing—email blasts, social media posts, basic Canva edits
Help manage vendor relationships, client onboarding, and internal operations
Monitor and update CRM platforms, task boards, and SOPs as needed
Assist with invoicing, payments, and tracking commissions
Act as a buffer—protecting the founders’ time while making sure nothing falls through the cracks
Support execution of high-level projects—everything from partnerships to legal docs to conference prep
Handle confidential business intel like a vault—discretion is non-negotiable
Jump in wherever needed. This isn’t a silo job—it’s all hands on deck.
