Are you an experienced construction office administrator with a keen eye for details? We are looking for someone to help us manage our busy construction office and oversee creating construction proposals, contract and change order billing, client and vendor communications, and quality control. Our ideal candidate has 3 years of construction administration support experience, or similar field, and a firm grasp of construction industry best practices. If you have excellent communication skills and a track record of optimizing processes, please apply!
Construction Administrator responsibilities
Assist construction project manager to estimate materials and labor and provide detailed and accurate construction proposals.
Create detailed scopes of work for new construction and remodel projects.
Communicate with vendors and suppliers to create bid packages including scope of work, bidding process, and needed construction information.
Communicate with clients and general contractors to provide excellent customer service to existing and potential clients.
Maintain accurate work logs of construction activities and job information sheets to create progress billing for projects.
Oversee construction contract administration and submittal log processes to ensure that the contract document requirements are met throughout the construction experience.
Enforce quality control process measures that ensure compliance with contracts, building, and code regulations.
Prepare invoices, change orders, work orders, purchase orders, and punch lists.
Assemble the closeout package including maintenance agreements, equipment information, warranties, and contractor contact information.
Construction Administrator qualifications
High school diploma or equivalent is required – some college highly preferred
3 years of experience in construction services, administrative support, contract administration, or construction project management is crucial.
Understanding of the construction industry and processes are beneficial- including codes, AIA documentation, and safety regulations.
Basic accounting, bookkeeping, and math skills are desired.
Proficiency in AI and Microsoft Office (Word, Excel, and PowerPoint) and project or construction management software.
Excellent organization, time management, attention to detail, and communication skills are valuable.
Benefits Include: 401k with 4% employer match, profit sharing bonus package, sick pay, paid holidays, and potential company vehicle for a candidate that can take on some field supervisory responsibilities.
