About Us:
We’re a fast-paced office, and we're looking for a reliable and detail-oriented Personal Assistant to support our daily operations, help manage schedules, file, scan, copy, answer phones, take payments, run errands, and ensure the office runs smoothly.
Position: Full-Time (In-Office)
Location: Ventura, CA
Hours vary Monday–Sat can be between 9:00 AM – 6:00 PM
Key Responsibilities:
Manage calendars, appointments, and daily schedules for agency leadership
Handle correspondence, phone calls, and follow-ups with customers and vendors
organize and maintain digital and physical filing systems
Prepare reports, letters, and documents as needed
Track projects, deadlines, and priorities for the team
Assist with event coordination, marketing materials, and local community outreach
Maintain confidentiality and professionalism at all times
Ideal Candidate:
Highly organized with strong attention to detail
Excellent verbal and written communication skills
Self-motivated and able to manage multiple tasks efficiently
Professional appearance and demeanor
Experience with Microsoft Office (Word, Excel, Outlook) and/or CRM systems
Prior experience in an office, administrative, or insurance setting is a plus
Compensation & Benefits:
Competitive hourly pay (based on experience)
Paid training and development opportunities
Growth potential within the agency
Supportive, positive team culture
How to Apply:
Please send your resume and a brief cover letter describing why you’d be a great fit.
