We are looking for a confident and multi-task oriented Office Manager for SPARC. Must love animals; Must have the ability to work well with others.
As office manager one would:
-Create a welcoming and friendly atmosphere, understanding that SPARC services exist due to the generosity of our donors; remind people of this, and invite donations.
-Run and maintain the office. Ensure employee handbook policies and shelter protocols are followed. Participate in intakes and outcomes, entering all to ‘Pet Point’ on the computer. Ensure daily mail is received, opened and distributed daily and that all donations are accounted for in ‘Pet Point’ and passed to board member who writes thank you notes. Ensure that copies of all donation checks are filed daily; mail bills to the bookkeeper and any employee-related mail goes to Human Resources every other day. Ensure that shelter phones, general email box, Facebook inbox and voice mail messages are answered, acknowledged or forwarded to appropriate staff daily. Keep track of office inventory, communicating with other personnel, and place orders for supplies needed.
-Work with Adoption Coordinator as needed to ensure fosters are contacted monthly. and transitioned to adoption other than exceptional circumstances. Ensure that all Social Media posts for Intakes, Adoptions and Donation requests are handled daily.
