We are looking for a highly organized car dealership office manager to lead our daily operations. In this multifaceted full-time role, you’ll be in charge of overseeing office operations, streamlining systems, and ensuring office staff and processes maintain efficiency. The ideal candidate is a meticulous professional with excellent communication skills.
Responsibilities include but are not limited to
Lead office processes and staff, including day-to-day operations, in collaboration with the business manager, general
manager and other store managers' needs
Prepares a complete financial statement monthly according to dealership guidelines and the manufacturer's format
and time frame.
Prints monthly journals, schedules, and general ledger. Closes month by processing accounting month-end.
Interprets and analyzes the financial statement continually.
Maintains an adequate system of accounting records and a comprehensive set of controls and budgets
Daily bank reconciliation
Maintains an effective cash management system. Forecasts cash needs.
Manages the payoff of vehicle floor plan and works with bank representatives.
Assists in completion of annual review/audit with CPA
Supervise accounting operations, accounting close, reporting and all schedule reconciliations. Weekly detail
schedule & balance sheet reviews
Outstanding CIT follow up with Contract Clerk & F&I Desk
Standard entries-prepaids and accruals
Manage multiple bank & credit card reconciliations
Review tech payroll posting and unapplied
Post reserves and chargebacks from banks and clear
Month end closing procedures
Communicates across all teams
Establish, manage, and train office staff. Ensure daily, weekly, & month end tasks are covered
Ensure all store financial transactions are processed accurately and timely in accordance with company policy
Reconciliation of general ledger accounts to ensure proper bank reconciliation, reserve accounts, factory, payable,
and floor plan payable.
Reconciliation of all schedules
Process all Payroll including hourly, salary, & commission employees
Responsible for all HR
Make sure dealership accounting office and auto finance policies are adhered to and reflect our company’s high
standards. Responsible for company-wide compliance for privacy and sales, service, F&I and parts departments.
Performs other duties as needed
Qualifications
Bachelor's degree (B.A.) from four-year college or university; with a focus in accounting or three to six years related
experience; or equivalent combination of education and experience.
At least 2 years of experience in accounting at an automobile dealership required.
Four years of experience in office management is required - automobile dealership experience is strongly preferred
Excellent time management, problem-solving, knowledge of the automotive industry, and communication skills are
needed
Ability to prioritize and multi-task in a deadline-oriented environment which requires above average organization
skills and attention to detail
Proficient computer skills including experience with Microsoft Office products. Please specify which DMS system
you are familiar with on your resume.
Benefits
Medical, Dental, and Vision Insurance
Term Life Insurance & AFLAC
401(k) Plan
Paid Vacation & Sick Leave
Employee Vehicle Purchase Program
No Phone Calls!
Apply by clicking on this link: https://jobapp.hrhotlink.com/JobSearch.aspx?xu=SDA89902&xt=7D6F046F705C57
