Gen II Glass, Inc. is a growing commercial glazing contractor seeking a highly organized, detail-driven Operations & Finance Coordinator to support our leadership, project management, and accounting teams. This role is central to keeping our operations running smoothly and efficiently.
If you thrive on organization, enjoy supporting multiple teams, and take pride in accurate work and continuous improvement, we want to hear from you.
About the Role
The Operations & Finance Coordinator plays a key role in administrative operations, financial support, project coordination, and compliance. You will help maintain clear systems, accurate records, and strong communication across departments while contributing to a culture of accountability and continuous improvement (Kaizen).
Key Responsibilities
Administrative & Office Operations
Oversee day-to-day office activities and maintain organized systems
Manage company calendars, schedules, and recurring reminders
Maintain company records, files, and documentation
Serve as the primary point of contact for vendors and general inquiries
Financial Support & Reporting
Assist with invoicing, A/P, A/R, and expense tracking
Maintain financial spreadsheets (job costing, WIP, budgets)
Prepare documentation for tax prep, audits, and compliance
Track recurring payments and financial deadlines
Maintain company usernames and passwords log
Project Management Support
Assist Project Managers with project tracking and documentation
Prepare and organize submittals, RFIs, change orders, and job files
Support bid submissions (plans, specs, addenda, proposals)
Coordinate with vendors and suppliers for quotes and POs
Track open items and follow up as needed
Compliance & Regulatory
Prepare and submit certified payroll (DIR compliance)
Track training fund contributions, insurance certificates, and licenses
Support compliance with state and local contracting requirements
Team & Communication Support
Act as a communication hub between estimating, PMs, and accounting
Assist leadership with reports, KPIs, and status updates
Support onboarding of new team members
Continuous Improvement (Kaizen)
Identify and implement small process improvements
Maintain and update SOPs and internal process documentation
Promote organization, accuracy, and transparency
What We’re Looking For
Strong organizational and time-management skills
High attention to detail and accuracy
Comfortable working with spreadsheets and documentation
Ability to manage multiple priorities and deadlines
Clear communicator and proactive problem solver
Construction or contracting experience is a plus (but not required)
What We Offer
Stable, full-time position with a growing company
Collaborative team environment
Opportunity to make a real impact on company operations
Competitive pay based on experience
