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DescriptionUniversity of Colorado | CU Anschutz Medical CampusSchool of Medicine | Department of Emergency MedicineOfficial Title: Business Services Senior ProfessionalWorking Title: Business Services Senior Professional for the Vice Chair of Academic AffairsPosition #00799347 – Requisition #26684 Applications are accepted electronically ONLY at www.cu.edu/cu-careers The University of Colorado has a requirement for COVID-19 vaccinations and full completion thereof by 9/1/21 or upon start date. Information regarding this requirement, and exemptions can be found at:
Anschutz: https://www.ucdenver.edu/docs/librariesprovider284/default-document-library/3000-general-admission/3012-covid-19-vaccination-requirement-and-compliance.pdf?sfvrsn=4e9df3ba2Denver: https://www.ucdenver.edu/coronavirusExemptions vary by campus location/department.Campus/Unit-Specific Exemptions:Anschutz Campus – Exemptions are allowed for medical or religious reasons.
Denver Campus - Exemptions are allowed for medical, religious, or personal reasons.
Consolidated/Central Services Administration – Will follow Anschutz policy on exemptions.
The University of Colorado Anschutz Medical Campus seeks individuals with demonstrated commitment to creating an inclusive learning and working environment. We value the ability to engage effectively with students, faculty and staff of diverse backgrounds.The Department of Emergency Medicine has an opening for a full-time University Staff (unclassified) Business Services Senior Professional position.The University of Colorado Anschutz Medical Campus is a world-class medical destination at the forefront of transformative science, medicine, education and patient care. The campus encompasses the University of Colorado health professional schools, more than 60 centers and institutes, and two nationally ranked independent hospitals - UCHealth University of Colorado Hospital and Children's Hospital Colorado - that treat more than two million adult and pediatric patients each year. Innovative, interconnected and highly collaborative, the University of Colorado Anschutz Medical Campus delivers life-changing treatments, patient care and professional training and conducts world-renowned research fueled by over $650 million in research grants. For more information, visit www.cuanschutz.edu .Nature of Work:The Department of Emergency Medicine (EMED) is an academic clinical department in the CU School of Medicine on the CU Anschutz Medical Campus in Aurora Colorado. We seek applications for a Business Services Senior Professional with a working title of Special Projects Coordinator for Academic Affairs/Academic Affairs Project Coordinator. This full-time University staff position is responsible for providing high-level, complex operational support and project management for individual senior faculty leaders who are Vice Chairs in the Department https://medschool.cuanschutz.edu/emergency-medicine. The person in this position will learn skills and build a career at the Department of Emergency Medicine at the University of Colorado School of Medicine at the Anschutz Medical Campus in Aurora, Colorado.This position will be a hybrid position, which will require planned occasional days on campus to support program events such as large-scale faculty training days, and otherwise can be remote work. This person would be expected to be on campus an average 2-5 days per month, roughly one day per week, and variable as needed for program support.This is a full-time position in the Department of Emergency Medicine (EMED). This position will be responsible for providing academic and research program support to the Vice Chair for Academic Affairs. The EMED Academic Affairs duties include administrative support, event planning, curricular coordination for faculty development and education programs, and collaborating, communicating, and coordinating with multi-disciplinary project teams from across campus.Presently, Dr. Anne Libby is the Vice Chair for Academic Affairs; learn more about her training programs and focus of work here https://annelibbyphd.com/. As such, this position also provides limited administrative support, event planning, curricular coordination for Dr. Libby’s educational programs. In the Education, Training and Career Development (ETCD) core of the CO Clinical and Translational Sciences Institute (CCTSI), this includes the Clinical Faculty Scholars Program (CFSP) https://cctsi.cuanschutz.edu/training/cfsp and the Colorado Mentoring Training Program (CO-Mentor); these program have annual rotating curricula, application and review processes, evaluations, and large events. In Dr. Libby’s work with the Ludeman Center for Women’s Health Research https://medschool.cuanschutz.edu/center-for-womens-health-research/researchers-academics/research-events-trainings this person will assist in the annual evaluation study for the Building Interdisciplinary Research in Women’s Health (BIRCWH K12) Program and CU-Doris Duke Fund to Retain Clinical Scholars (CU-DDFRCS). Dr. Libby also made and manages two online courses on promotion planning and on Researcher Management and Leadership Training, and can be found on the Faculty Development home page https://medschool.cuanschutz.edu/emergency-medicine/major-programs/faculty-development. This person will assist in planning and executing production, editing, and dissemination for online video-based courses, working with Dr. Libby and her videography team (contract community-based experts in writing, video, photography, and marketing). This person will collaborate with the support team for cross-campus programs such as Career Cornerstones Faculty Initiative. Other occasional responsibilities include providing administrative support in developing and processing grant applications, annual progress reporting, and peer-review manuscript preparation and submission to publishers.Examples of Work Performed:Support administrative needs, event planning, curricular coordination for the EMED Mentoring Program (Affinity Groups program) and the faculty as they engage with these mentoring groups.
Independently coordinate and collaborate with teams planning and delivering in-person on-campus faculty training programs across departments and schools, many with the Colorado Clinical Translational Sciences Program and with the Career Cornerstones Faculty Initiative.
Occasionally arrange corporate travel and meetings by developing itineraries and agendas, booking transportation, arranging lodging, coordinating meeting accommodations, and assisting with reimbursements for Vice Chairs or for Grand Rounds speakers.
Collaborate on social media and marketing materials on training programs, including visual abstracts and social media messages, as well as summary tables/figures and flyers.
Willingness to learn and master citation reporting, including bibliometric database searches and reports on best available platforms such as Google Scholar, Web of Science, National Library of Medicine, and Publons.
Attend and provide in-person support on key on-campus training days, scheduled several months in advance, in order to support the program participants and the program faculty (e.g. Monthly Special Topics Workshop for Clinical Faculty Scholars, once a month; CO-Mentor and Career Cornerstones Program, each 4 days per year; CFSP recruitment reception, once evening annually). This person would be expected to be on campus an average 2-5 days per month.
This description is a summary only and is describing the general level of work being performed, it is not intended to be all-inclusive. The duties of this position may change from time to time and/or based on business need. We reserve the right to add or delete duties and responsibilities at the discretion of the supervisor and/or hiring authority.Minimum Qualifications:Bachelor’s degree.
One (1) year of professional experience in an academic, health care, and/or business-related environment involving some experience with program and/or project management experience (may be overlapping with professional experience).
Applicants must meet minimum qualifications at the time of hire.Substitution: A combination of education and related technical/paraprofessional experience may be substituted for the bachelor’s degree on a year for year basis, but not for the specific experience.PLEASE NOTE: Candidates will be responsible for travel expenses related to the interview process and any relocation expenses, if applicable.Preferred Qualifications:Three (3) to five (5) years of demonstrated success in professional work.
Knowledge of/experience with University of Colorado, University Hospital, or CU Medicine policies, rules, and regulations.
Paid experience in academic, health care, and/or business-related environments.
Digital marketing experience, especially with infographics, visual abstracts, and professional use social media such as LinkedIn, Twitter, and YouTube.
Higher education experience, particularly with program administration for graduate or postgraduate learners.
Professional or faculty development experience with executive training, mentoring, coaching, or career guidance.
Experience with video-based, online education.
Professional and progressively responsible project management experience.
Experience in event planning for professional gatherings.
Knowledge, Skills, and Abilities:Independent judgement and self-directed work capabilities.
Efficient and hardworking approach to work.
Organized and goal-orientation.
Effectively communicate with team members of all levels.
Exercise cultural sensitivity and competency when interacting with international personnel.
Ability to prioritize and handle multiple and competing deadlines.
Experience working in a collaborative, diverse team environment.
Professional maturity with a professional, polished, and positive demeanor/disposition while working with internal and external stakeholders like physicians.
Ability to communicate clearly and succinctly in writing and speaking with faculty, academic collagues.
Ability to handle sensitive and confidential issues in a professional manner.
Ability to prioritize and get back on task after interruptions.
Excellent organizational skills and the ability to manage multiple projects at a time.
Excellent attention to detail.
Self-starter with a proven ability to organize and follow through on multiple complex tasks and projects simultaneously.
Desire to work in a dynamic, fast-paced team environment.
Ability to work with a diverse group of researchers, educators, and clinicians.
Flexibility and the ability to adapt to various situations.
Excellent interpersonal (verbal and written) communication skills.
Excellent customer service skills and the ability to work with diversified internal and external stakeholders and communicate effectively via phone, email, and in person.
Excellent time management and organization skills; ability to take direction and use independent judgment to meet multiple deadlines.
High level proficiency in Microsoft Office including Teams, Excel, Word, PowerPoint and Outlook, in virtual platforms such as Zoom, online databases such as Dropbox and Google Drive. and interactive databases such as Smart Sheets and XX.
Ability to plan, develop and coordinate multiple projects and meet deadlines.
Ability to make administrative/procedural decisions/judgments on sensitive and confidential issues.
Knowledge of basic office equipment (phone, fax, copier, projector, digital camera).
Ability to manage a high volume of the information coming in and going out of the administrative office.
Ability to monitor ongoing inquiries and ensure they have been addresses in a timely and effective manner.
Salary and Benefits:The salary range ( or hiring range ) for this position has been established at $58,508 to $74,422.The salary of the finalist(s) selected for this role will be set based on a variety of factors, including but not limited to, internal equity, experience, education, specialty and training.The above salary range ( or hiring range ) represents the University’s good faith and reasonable estimate of the range of possible compensation at the time of posting.This position is not eligible for overtime.Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line.Benefits: https://www.cu.edu/employee-services/benefitsTotal Compensation Calculator: http://www.cu.edu/node/153125Diversity and Equity:The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at hr.adacoordinator@ucdenver.edu .The University of Colorado Denver | Anschutz Medical Campus is committed to recruiting and supporting a diverse student body, faculty and administrative staff. The university strives to promote a culture of inclusiveness, respect, communication and understanding. We encourage applications from women, ethnic minorities, persons with disabilities, persons within the LGBTQ community, and all veterans. The University of Colorado is committed to diversity and equality in education and employment.aThe University of Colorado Denver | Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.Job: Business ServicesPrimary Location: AuroraJob Category Business ServicesDepartment U0001 DENVER & ANSCHUTZ MED CAMPUSSchedule Full-timePosting Date Jul 11, 2022Unposting Date OngoingPosting Contact Name John PerryPosting Contact Email John.W.Perry@cuanschutz.eduPosting Number 00799347Req ID: 26684The University of Colorado does not discriminate on the basis of race, color, national origin, sex, age, pregnancy, disability, creed, religion, sexual orientation, gender identity, gender expression, veteran status, political affiliation, or political philosophy. All qualified individuals are encouraged to apply.
