Seeking a skilled Payroll Accountant who will work independently and under the direction of the Assistant Controller.  The candidate must have at least five years progressive payroll and benefits history with an external payroll provider and experience working in a large ERP system.   The candidate must understand compliance of federal, state, and local payroll tax laws, and be able to perform general ledger account reconciliations.   The candidate must have good organizational skills, be able to manage multiple deadlines, communicate effectively, and maintain productive working relationships.  The ability to think critically, analyze problems, and propose solutions is required.Essential ResponsibilitiesTimecard and Payroll ProcessingReview timecards for accuracy and compliance with company policies.Prepare bi-weekly payroll file accurately and on time. Independently researches and resolves system errors, warnings, and exceptions; requests timely assistance when needed.Prepare off cycle payments, as requested.Prepare final paychecks for terminations, in accordance with company policies.Creating the payroll funding wires for each pay cycle.Open and maintain new state tax accounts for employee relocations to new states.Review labor transfers for compliance, obtain approvals, then process changes to timecards and payroll records.Answer questions by managers and employees regarding timecard charging and payroll.Compensation and BenefitsEnter compensation changes for company employees to the ERP system.Upload files and transfer funds for various benefits including FSA, HSA, 401k.Entering 401k election changes into the payroll application.Process annual vacation cash out.Manage year-end bonus processing for all company employeesEmployee Expense ReimbursementSetup employee ACH direct deposit profiles via the Wells Fargo website for expense reimbursement.Calculate employee relocation benefit payments.GL Account ReconciliationsBalance payroll reports to the general ledger for each pay period and month-end.Prepare month-end and year-end reconciliation of general ledger accounts for employee benefits.Payroll Reporting and filingsReview and file payroll forms and amendments including W-2s and 941sReview, respond, and file payroll tax notices received.AuditsManage the annual workers compensation audit.Assists and supports other external or internal audits.DocumentationFiles appropriate supporting documentation for payroll and benefits adjustments.Protects sensitive and confidential information. Maintain timekeeping training materials provided to contractors and employeesUpdates payroll and benefits training guides and policy memosCreates and updates payroll function process documentationOther Duties/Responsibilities:Functions as a back-up for other accounting tasks, as assigned.Collaborates with Human Resources.  Leads or assists in process improvement projects related to the payroll function.Assists other accounting and administrative staff members in performing a variety of accounting and administrative duties and special projects as requested or required.Responsible for training the Senior Staff Accountant as a back-up on payroll function activities performed.Core CompetenciesTakes ownership for all work activities and personal actions. Prioritizes tasks and effectively uses time to complete assignments on-time or ahead of schedule.Takes initiative to understand job duties and responsibilities, and produces results that meet or exceed organizational standards.Contributes to effective team processes and deliverables (e.g. team communication, team meetings, etc.).Cares about their work and the performance of the company. Takes initiative to develop job knowledge and technical skills, and improve quality or processes.
