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CDOC - Assistant Director of Finance and Administration Print (https://www.governmentjobs.com/careers/colorado/jobs/newprint/4268157) Apply CDOC - Assistant Director of Finance and Administration Salary$8,385.00 - $13,417.00 MonthlyLocation Colorado Springs, COJob TypeFull TimeJob NumberCAA 3081 11.2023DepartmentDepartment of CorrectionsOpening Date11/03/2023Closing Date11/27/2023 4:00 PM MountainFLSADetermined by PositionPrimary Physical Work Address1250 Academy Park Loop, Colorado Springs, COFLSA StatusExempt; position is not eligible for overtime compensation.
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Department InformationThis position is only open to Colorado state residents.This posting may be used to fill future vacancies at this location.The mission of the Colorado Department of Corrections is "To protect the citizens of Colorado by holding offenders accountable and engaging them in opportunities to make positive behavioral changes and become law abiding, productive citizens."Our vision"Building a safer Colorado for today and tomorrow".If your goal is to build a career that makes a difference and builds greater public confidence in good government, consider joining the dedicated people of the State of Colorado. Our professionals strive to support state government and the citizens of Colorado. Customer service is a key component for every position in state government as is the focus on ideas and ways to redesign the delivery of services in making state government more effective and efficient.In addition to a great agency and amazing location, we offer:
Rewarding, meaningful work;
Distinctive career advancement opportunities throughout the state system;
Strong, secure, yet flexible retirement benefits including PERA Defined Benefit Plan or PERA Defined Contribution Plan plus 401K and 457 plans;
Medical and dental health plans;
Short and long term disability coverage;
Paid life insurance;
11 paid holidays per year plus vacation and sick leave;
Tuition Reimbursement;
Wellness Program, Training Opportunities and more.
Description of JobThe Office of Finance and Administration provides agency-wide, comprehensive, professional fiscal and administrative management and oversight for the Colorado Department of Corrections (CDOC).The Assistant Director of Finance and Administration provides management of multiple work units, strategic direction, and ensures program objectives are achieved. This position exercises leadership, coordination, and staff supervision in coordination of budget, finance and administrative functions for the CDOC which includes statute mandates, financial management and planning.Specific duties include, but are not limited to:
Provide senior management which includes planning, directing and administering the operations of Finance and Administration work units in all CDOC correctional facilities throughout the state through subordinate managers;
Execute major programs by developing and implementing policies, procedures, protocols, and program objectives; ensures consistency of practice operationally across all correctional facilities and divisions;
Responsible for oversight of the Finance and Administration work units and functions as may be determined by the Director of Finance and Administration;
Establish strategic work standards: develop position descriptions, performance plans and evaluations for subordinate managers according to state and agency guidelines;
Resolve employee complaints and respond to personnel matters, in collaboration with the Office of Human Resources;
Responsible for the administration of the relevant finance and administration budgets through subordinate managers;
Allocate fiscal resources among constituent programs;
Assist in planning the annual budget and assess monthly reports on spending within the work unit through the managers;
Supervise the preparation of fiscal budgets for operations;
Provide oversight in budget allocations and expenditures which includes determining, approving, and monitoring those allocations/expenditures;
Review projections and analyze operating, staffing and program needs; recommend changes in resources as it relates to annual allocations;
Provide oversight in monitoring expenditures with the various divisions; ensure spending is fiscally responsible;
Develop, employ and monitor processes to achieve the mission, vision and direction of the department concerning budget, expenditures, and stakeholders;
Design, develop and apply principles of strategic planning to ensure compliance with operational standards while achieving program goals relative to budget, human resources and application of other taxpayers’ assets;
Provide agency direction and management to each of these areas to ensure compliance with relevant federal and state laws and regulations and Departmental policies, including fiscal rules, Generally Accepted Accounting Principles, internal controls, and federal grant requirements;
Provide leadership to encourage innovation, problem solving, and create/implement long term strategic goals to support the department mission, ensuring efficient and effective operations, providing good customer service to a wide range of affected stakeholders;
Review, identify, develop, and recommend policies and procedures that govern the assigned areas based on applicable standards, rules and regulations, and the need for change;
Submit policies and procedures to the Director of Finance and Administration for approval;
Other duties, as assigned.
Minimum Qualifications, Substitutions, Conditions of Employment & Appeal RightsOnly applicants that meet the minimum qualifications will be included in the comparative analysis process.MINIMUM QUALIFICATIONSEducation: Graduation from an accredited college or university with a bachelor's degree in Finance, Business Administration or Management, Political Science, Public Administration, Public Policy, Accounting or a closely related field. (Applicants must upload a copy of your unofficial college transcripts that include your name, college name, degree and date conferred with your application, in order to receive credit).
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Experience: Six (6) years of progressively responsible professional work experience in budgeting, accounting, finance and/ or procurement.The experience must have included two (2) years of professional public or business administration, establishing goals and objectives, as well as developing and managing a budget to achieve program goals and objectives.Professional experience is defined as work that involves exercising discretion, analytical skill, judgment, and personal accountability, and responsibility for creating, developing, integrating, applying, and sharing an organized body of knowledge that characteristically is uniquely acquired through an intense education or training regimen at a recognized college or university; equivalent to the curriculum requirements for a bachelor's or higher degree with major study in or pertinent to the specialized field; and continuously studied to explore, extend, and use additional discoveries, interpretations, and application and to improve data, materials, equipment, applications and methods.In order to adequately determine if you meet the minimum qualifications, you must clearly describe your experience in the "Work Experience" section of your application. "See resume" statements will not be accepted.SUBSTITUTIONS FOR EDUCATION: Experience which provided the same kind, amount and level of knowledge acquired in the required education, may be substituted on a year-for-year basis for the bachelor's degree.A master's or doctorate degree from an accredited college or university in the above mentioned fields may be substituted for the bachelor's degree and general experience on a year for year basis.A bachelor degree (or higher) that is not in a closely related field of study, may substitute up to 60 semester hours of core coursework on a year for year basis.Required Competencies:
Proven experience in public sector and/or government budget financial management;
Proven experience managing staff with diverse professional experience and qualifications;
Proven experience in policy analysis, development and implementation;
Excellent interpersonal, verbal and written communication and public speaking skills;
Ability to problem solve and execute decisions;
Ability to multi-task within the scope of duties;
Ability to work in a complex political environment;
Excellent negotiation and consensus building skills;
Proven ability to provide quality, professional public-facing documents;
Proven ability to provide analytical expertise in strategic budgets and plans, and fiscal management planning;
Ability to provide oversight and tactical planning to achieve objectives in collaboration with Directors/Executive Staff;
Intermediate to expert abilities within Microsoft Office (specifically Excel, Word and PowerPoint).
Preferred Qualifications:
Two (2) years of professional second level supervision which is defined as supervising operations and subordinate supervisors to include responsibility for performance management and making decisions that impact the pay, tenure or status of subordinate staff.
Senior level management experience within a criminal justice or correctional environment;
Experience with State of Colorado budgeting process;
Program analysis experience, determining the impact of legislation, policy and operations to various programs;
Proven experience leading multi-disciplinary teams or committees.
IMPORTANT INFORMATIONThe Assessment Process : Your application will be reviewed to determine if you meet the minimum Qualifications (MQ's). Applicants that meet MQ’s will be included in the Comparative Analysis process. Colorado Revised Statutes require that state employees are hired and promoted through a comparative analysis which may include, but is not limited to, a suitability screening, eSkills Assessment, oral assessment, written performance assessment or it may include a review of your application material and your responses to any supplemental questions by a Subject Matter Expert (SME) to assess and rank applicants in order to establish an eligible list for referral to the hiring manager for final consideration. Be sure the “Work Experience” section of your application is complete and specifically addresses your qualifications, experience, and accomplishments as they relate to the Description of the Job , Minimum Qualifications , Required Competencies and Preferred Qualifications as listed above. Resumes and “see resume” statements will not be accepted in lieu of the “Work Experience” section of the application. Failure to include adequate information or follow instructions by the closing date may result in your application not being accepted and/or may affect your score, rank or inclusion in the final pool of eligible applicants. If you have transcripts, a license or other relevant documentation regarding your qualifications, upload and attach copies to your application. If an unofficial copy of transcripts is being submitted at the time of application, transcripts from colleges or universities outside the United States must be assessed for U.S. equivalency by a NACES educational credential evaluation service. This documentation is the responsibility of the applicant and must be included as part of your application materials. Failure to provide a transcript or credential evaluation report may prevent your application from moving forward in the selection process. In order to process a background investigation, your application must include at least (10) ten years of the most current work experience unless experience related to the job for which you are applying is later than (10) years. Failure to provide this information could result in delays and/or elimination from the background investigation process Toll Free Applicant Technical Support: If you experience technical difficulty with the NEOGOV system (e.g. uploading or attaching documents to your online application) call NEOGOV technical support at 855-524-5627 Mon-Fri between 6 am and 6 pm (Pacific Time). Helpful hints: if you are having difficulty uploading or attaching documents to your application first, ensure your documents are PDF or Microsoft Word files and second, close the document before you attempt to upload (attach) it. You are encouraged to print a copy of this announcement for your records Conditions of Employment: All job offers are contingent upon a successful medical screening by a healthcare professional, certifying the candidate's ability to perform the essential functions of the position. Applicant must consent to hold harmless CDOC and its agents and staff from any liability arising in whole or in part from the testing and the use of this information in connection with CDOC’s consideration of application for employment.
Must be 21 years of age;
Possess a valid driver’s license;
Possess a high school diploma or GED;
Have NO felony convictions, to include any actions defined in 5 U.S.C. 301; U.S.C. 509, 510; 42 U.S.C. 15601-15609. The CDOC shall not hire nor promote anyone who may have contact with an offender who has engaged in sexual abuse which includes acts, activity, and sexual behavior, in a prison or other institution as defined in 42 U.S.C. 1997; or has been convicted of engaging or attempting to engage in sexual activity in the community facilitated by force, overt or implied threats of force or coercion, or if the victim did not consent or was unable to consent or refuse, or has been civilly or administratively adjudicated to have engaged in the activity described in the above paragraph. The agency shall consider any incidents of sexual harassment in determining whether to hire anyone who may have contact with offenders or residents.
Applicants must be legally eligible to work in the United States to be appointed to this position. CDOC uses e-Verify, an Internet-based system, to confirm the eligibility of all newly hired employees to work in the United States. CDOC does not sponsor non-residents of the United States.
Successfully pass all modules of the Colorado Department of Corrections Basic Training, to include English reading comprehension , relevant competency assessments and written/practical exams in Defensive Tactics;
Possess the physical ability to successfully complete Defensive Tactics;
Lift arms above head and kick as high as own waist;
Stabilize another person to accomplish a controlled take down;
Use arms, palms of hands, shins, and feet to deliver blows;
Withstand impact (slow speed or with a safety bag) on own body from strikes/blows;
Swing a baton in a striking technique;
Rotate body 90 degrees with feet planted for striking with foot or using a defensive tactic;
Get down on one or both knees and up again with multiple repetitions;
Will be exposed to Oleoresin Capsicum during Basic Training and will be exposed while on assignment;
Must be able to see and hear in order to observe, address and respond to potential breaches in safety and security;
Seize, hold, control or subdue violent or assaultive persons and defend oneself or others to prevent injury;
Demonstrate body agility, strength of all four limbs and the ability to walk and climb stairs consistently;
Work in situations involving assaultive behavior, physical control of another person and/or restraint situations;
Deal with individuals with a range of moods and behaviors, utilizing tactfulness and a congenial, personable manner;
Work with people of the opposite sex, diverse racial ethnic groups, mentally ill and emotionally disturbed offenders;
Communicate by talking, listening and/or signaling people to convey or exchange information, assignments;
Work in an environment with fluctuating noise and temperature (hot and cold) which may include working outdoors in inclement weather and/or concrete floor/wall work settings;
Willing and able to travel;
Willing and able to work various shifts, days, afternoons, graveyards (nights) which includes a rotating shift schedule;
TB (tuberculosis) screening is required of all new employees upon hire;
Employees may be required to submit to regular serial testing and reporting for COVID-19.
Successful completion of a background investigation is required. Should applicant’s background reveal criminal charges, it shall be the responsibility of the applicant to provide the Department of Corrections with written/official disposition of any charges.
The CDOC is committed to a work environment free from illegal drugs and alcohol. Employees (see exception below) may use marijuana in their personal time but are prohibited from working while under the influence of any substance, including marijuana. A drug test will be administered to all new employees; employees must successfully pass. Random drug screening will occur throughout employment.
Exception: Peace Officer Standards and Training (POST) certified employees are prohibited from the use of marijuana. Health care professionals must check their licensing requirements regarding marijuana use.
Appeal Rights: If you receive notice that you have been eliminated from consideration for this position, you may file an appeal with the State Personnel Board or request a review by the State Personnel Director.
An appeal or review must be submitted on the official appeal form, signed by you or your representative. This form must be delivered to the State Personnel Board by email ( dpastate.personnelboard@state.co.us ), postmarked in US Mail or hand delivered (1525 Sherman Street, 4th Floor, Denver CO 80203), or faxed (303.866.5038) within ten (10) calendar days from your receipt of notice or acknowledgement of the department’s action.
For more information about the appeals process, the official appeal form, and how to deliver it to the State Personnel Board; go to spb.colorado.gov ; contact the State Personnel Board for assistance at (303) 866-3300; or refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, at spb.colorado.gov under Rules.
Supplemental InformationAfter submitting an application, you should receive an immediate email acknowledging your submission. If you do not get the email, please check to ensure you have actually submitted the application and typed the correct email address on the application.Include a working email address on your application; one that is checked often as time sensitive correspondence WILL take place via email. You may receive email notifications from a Colorado Dept of Corrections employee or from this email address info@governmentjobs.com It is your responsibility to ensure that your email will accept these notices and/or review your junk mail and spam filtered email; if you do not receive correspondence soon after the closing date, please contact Jennifer LaDuke at jennifer.laduke@state.co.us or 719-226-4451.SCHEDULED DATES OF POSSIBLE APPLICANT ASSESSMENTS (I.E., EXAMS, ORAL BOARDS, AND WRITTEN EXAMS) WILL NOT BE MADE UP. IF YOU FAIL TO SHOW AT THE APPOINTED DATE/TIME, MAKE-UPS WILL NOT BE ALLOWED.The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law. The Colorado Department of Corrections is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our Employee Relations Specialist, Ana Andersen , at docemployeerelations@state.co.us or call 719-226-4401 . ALL DEPARTMENT OF CORRECTIONS FACILITIES AND BUILDINGS ARE TOBACCO FREE. WE STRONGLY ENCOURAGE PROTECTED CLASSES TO APPLY.
