Summary
The Rebuild/Construction Coordinator is responsible for tasks related to customer calls, project monitoring, tracking, coordination, and project audit. General office duties, such as drafting correspondence, filing, and creating reports, are also included within this role.
Primary Roles and Responsibilities
1. Customer Satisfaction
a. Assist with customer service and management of the customer experience.
b. Monitor and ensure client requirements are followed.
c. Assist with scheduling all warranty activities.
2. Project Initiation
a. Enter lead/jobs into the operating system and make sure all information in the project is correct.
b. Schedule CM initial visit with customer.
c. Educate customers on process.
d. Review and validate project file documentation.
3. Project Planning
a. Confirm with CM project scope of work is complete.
b. Maintain customer and client communications.
c. Support CMs ensuring customer and client agreement on scope and estimate.
d. Ensure all paperwork is complete with customer and client.
e. Ensure estimates are distributed to all necessary parties.
f. Interface with Subcontractors for availability.
g. Sign up new Subcontractors and maintain insurances and licensing.
h. Issue POs based on project budget.
i. Acquire proper permits as necessary and ensure all correct procedures are being followed with local municipalities.
j. Schedule inspections with building departments.
4. Project Execution
a. Update budgets.
b. Order materials and supplies as needed.
c. Update project schedule and timeline.
d. Assist identifying and qualifying resource providers.
e. Validate completed PO documentation.
f. Update contract status with change orders and keep customer and client advised.
g. Maintain Work-in-Progress (WIP) report.
h. Maintain internal and external communications.
i. Maintain communication log.
j. Prepare project reports.
k. Upon project completion review file documentation and update as necessary.
l. Manage collections activities.
m. Perform project close-out.
