Job Title: Business Operations Assistant (Part-Time)
Company: DaVinci Coatings, LLC
Location: Remote (in-office every Friday and Monday morning in Denver, CO)
Compensation: $28–$35/hour for 12–18 hours per week, depending on experience, with potential to grow into a full-time role
Benefits: PTO, professional development stipend, flexible schedule
Required Skills:
You must be proficient with LCP Tracker, Patriot Payroll, and Quickbook. Experience with construction administration is a strong plus.
About DaVinci Coatings
DaVinci Coatings is a fast-growing, women-owned, 5-star-rated commercial and residential painting company based in Denver, CO. Over the past year, we’ve experienced significant growth and continue to expand through strong relationships with general contractors, business owners, and homeowners.
We specialize in large-scale commercial painting projects while maintaining the same attention to detail for residential clients. Our employees and subcontractors are our most valuable asset, and we strive to create a supportive, professional, and organized work environment.
About the Role
We’re looking for a Part-Time Business Operations Assistant to keep the trains running and help us strengthen our operational foundation as we continue to grow. This role will handle painter onboarding, internal systems and processes, payroll, basic financial support, and executive support to our co-founders.
You’ll also have the opportunity to assist with marketing and communications, including organizing webinars and maintaining our social media presence.
You Might Be a Great Fit If You:
Have experience in operations, administration, or project support in construction, painting, or contracting
Understand the workflow of commercial or residential painting projects, subcontractor management, and client relations
Love keeping things organized and efficient (your spreadsheets have spreadsheets)
Are proactive, independent, and know when to ask for support
Appreciate strong systems and find clarity in chaos
Can manage up effectively, keeping leadership organized and on track
Are curious, tech-savvy, and comfortable learning new tools
Enjoy helping others and improving internal processes
Are excited to shape the culture and systems of a growing company
Ideal Qualities for Payroll Responsibilities
Detail-Oriented: Ensures accurate payroll processing and data entry
Reliable: Meets deadlines and ensures timely pay
Confidential: Handles sensitive information with discretion
Organized: Manages multiple records efficiently
Analytical: Identifies and resolves discrepancies quickly
Tech-Savvy: Proficient in payroll software and spreadsheets
Communicative: Clearly explains payroll questions to employees
Integrity-Driven: Upholds ethical and professional standards
What You Will Do
Employee & Subcontractor Operations
Support onboarding and setup for new painters and subcontractors (certifications, compliance forms, contracts)
Maintain internal employee and subcontractor records
Finance & Payroll
Manage payroll, including certified payroll for prevailing wage projects, using Patriot Payroll
Process accounts payable and ensure bills are paid accurately and on time
Track job costs, labor, and materials
Collaborate with accounting for tax preparation and accurate record-keeping
Operations & Process Improvement
Maintain organized digital files and company records
Provide administrative support (scheduling, meeting prep, logistics)
Improve internal processes and streamline workflows
Marketing & Communications
Support social media posting and marketing initiatives
Assist with small campaigns and company communications
Minimum Qualifications
3+ years in an operations, administrative, or office management role (construction experience preferred)
Proficiency with Patriot Payroll, Excel, and digital tools (Google Workspace, QuickBooks, etc.)
Strong organizational and communication skills
Ability to manage multiple priorities and deadlines in a fast-paced environment
Self-starter mentality with comfort working independently
Bonus Points
Experience with LCP Tracker and certified payroll
Spanish language skills
Social media or marketing experience
Based in the Denver metro area
DaVinci Coatings, LLC is an equal opportunity employer and strongly encourages applications from candidates of all backgrounds.
