Contract Specialist/Contract Administrator III Print (https://www.governmentjobs.com/careers/colorado/jobs/newprint/4437435) Apply Contract Specialist/Contract Administrator III Salary $4,669.00 - $6,070.00 MonthlyLocation Denver, COJob TypeFull TimeJob NumberAAA-81564-031924DepartmentDepartment of Personnel & AdministrationDivisionExecutive Director's OfficeOpening Date03/22/2024Closing Date4/1/2024 11:59 PM MountainFLSADetermined by PositionFLSA StatusExempt; position is not eligible for overtime compensation.Primary Physical Work AddressEligible for a hybrid flexible work assignment within Colorado and may be required to work on site at 1525 Sherman St Denver Co 80203 as necessary to meet business needs.
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Department InformationThis position is only open to Colorado state residents. NOTE: This posting may fill more than one vacancy. Thank you for your interest in working for the State of Colorado. Join us and find meaningful work in public service to our state and its residents, helping to make Colorado a great place to live and work in. Please watch the short video below for tips on applying. Apply for a job with the State of Colorado (https://www.youtube.com/watch?v=vUwZiY6G24U&feature=youtu.be) To learn more about what happens after you apply for a position with the State of Colorado, please watch the short, informative video What Happens After You Apply (https://youtu.be/Bevm6F3LfBM) Committed to Diversity - We foster a workforce that is reflective of the communities we serve. If you’re looking for a place where you can be your authentic self at work and celebrate the uniqueness of those around you, then we want to talk to you! State of Colorado employees were asked to reflect on their experience with equity, diversity, and inclusion. Click here to learn more about their experiences Colorado For All - Colorado Employees Reflect on Equity, Diversity, & Inclusion (https://www.youtube.com/watch?v=eAPo-IRsOZU&t=3s) The Department of Personnel & Administration (DPA) is the foundation for dependable state government, leading with responsiveness, integrity, and teamwork. We provide services to other government agencies and all Coloradans by taking bold initiative toward a government with engaged employees, innovative solutions, and constructive partnerships. DPA provides a wide range of programs and services, from custodial & maintenance to financial and human resources support, which assist other state agencies in fulfilling their missions. At DPA, there are countless opportunities to contribute to meaningful work that supports and serves the people of Colorado. The wide variety of positions in DPA allow individuals to learn about state operations and provide for long-term career growth. If your goal is to build a career that makes a difference and build greater public confidence in good government, consider joining the dedicated people of the State of Colorado; it's a chance to combine your expertise with public service. Our professionals strive to support the state government and the residents of Colorado. Customer service is a key component for every position in state government as is the focus on ideas and ways to redesign the delivery of services in making state government more. Good Government Starts Here! Why We Want You: We want your expertise, positive energy, drive to succeed, and love of this great state as we work to elevate the expectations Coloradans have of their government. What You'll Get From Us: In return for the skilled work you do, DPA provides a competitive compensation and benefits package to accompany employment opportunities. Please see the Benefits Overview video (https://www.colorado.gov/pacific/dhr/benefits) for details on the benefits offered to employees. Description of JobThis position exists to provide professional expertise to the Department of Personnel & Administration (DPA) regarding the State's purchasing and contract process. In particular for the drafting of solicitations and statements of work, management of the solicitation process, negotiation of contracts, purchase order issuance, terms and conditions negotiation, contract renewals and modifications, and for the resolution of issues which may arise between vendors and end users of services. This position will primarily support the Division of State Property’s (DSP), Public Private Partnership Collaboration Unit, Division of Capital Assets and the Office of the State Architect within DSP and the vendors that provide needed services to that division. This position may also support other Divisions as necessary.A summary of the duties and responsibilities will include, but are not limited to, the following: Serves as a purchasing agent for solicitations including, but not limited to, Requests for Proposal (RFP), Documented Quotes (DQ), Invitations for Bid (IFB), Invitations to Negotiate (ITN), and Requests for Information (RFI) as needed to obtain goods and services. This includes, but is not limited to, assisting program managers to develop appropriate Statements of Work (SOW) and/or specifications for solicitations, posting and managing solicitations, and running evaluations. Ensures that all solicitations are completed in accordance with the State Procurement Code and Rules.Serves as the contract administrator by negotiating contracts, negotiating terms and conditions, and issuing purchase orders for goods and services. Negotiates terms with vendors and ensures that language will be approved by necessary contract approvers (including the Contract Manager, Attorney General, State Controller's Office, Risk Management, OIT, etc.). Must apply State Fiscal Rules and the Colorado Procurement Code and Rules in determining language. Initial negotiation through the final draft and execution of the Contract is the responsibility of this position.Ensures that contracts and purchase orders are renewed on time and via the appropriate mechanism. Works with Contract Managers to identify and apply the appropriate remedies if a contractor fails to perform.Provides interpretation of contract terms to managers, other staff and contractors as necessary. Ensures that Divisions are complying with all applicable rules, statutes, and policies including fiscal rules and procurement rules. Attends appropriate meetings such as Procurement Advisory Council (PAC) and other informational or training meetings as required. Performs contract audits on an as-needed basis for all Division contracts. Ensures all contract information is current in the Contract Management System (CMS) and all encumbrances are completed correctly in the State’s financial system (CORE). Provides timely contract expiration reports to the Division. Minimum Qualifications, Substitutions, Conditions of Employment & Appeal RightsA Human Resources Analyst will only review the work experience/job duties sections of the online job application to determine whether you meet the minimum qualifications for the position for which you are applying. Cover letters and resumes WILL NOT be accepted in lieu of the official State of Colorado online application, but may be attached. Applicants must meet the minimum qualifications to continue in the selection process for this position. Work experience and qualifications must be specifically documented on your online application. Do not use "see resume" or "see attached" statements on your application. Resumes WILL NOT be reviewed for minimum qualification screening. If it is determined that you meet the minimum qualifications, your application will also be used as part of the comparative analysis process to identify a top group for further consideration. Class Code & Classification Description: H1H3XXCONTRACT ADMINISTRATOR III (https://drive.google.com/file/d/0B4enHpLSVk4aeTlNDWGRhQVF2cEU/view?resourcekey=0-CQ3QnIeZZl4rshEWUay1gA) MINIMUM QUALIFICATIONS:Experience Only:At least (6) six years of experience in procurement including experience in purchasing and contract development, contract negotiation and contract management. OREducation and Experience:At least a Bachelor's degree from an accredited institution in a field of study related to the work assignment AND at least (2) two years of professional experience in an occupational field related to the work assigned to the position.Substitutions:Additional appropriate experience will substitute for the degree requirement on a year-for-year basis.Additional appropriate education will substitute for the required experience on a year-for-year basis.The exceptional candidate will possess the proven ability or accomplishment in the following preferred qualifications:
Previous State Service related to the work assigned to the position.
Experience with construction procurements.
Previous State Service related to the work assigned to the position
Ability to interpret and explain policies and procedures
Highly organized
Experience in public purchasing
Knowledge of the Colorado Fiscal Rules, Procurement Code and Procurement Rules
Conditions of Employment:A pre-employment criminal background check will be conducted as part of the selection process.APPEAL RIGHTS:An applicant who has been removed from an employment list or removed from consideration during the selection process may request a review by the State Personnel Director.As an applicant directly affected by the results of the selection or comparative analysis process, you may file a written appeal with the State Personnel Director.Review of the completed, signed and submitted appeal will be timely on the basis of written material submitted by you, using the official appeal form signed by you or your representative. This form must be completed and delivered to the State Personnel Board by email at dpastate.personnelboard@state.co.us within ten (10) calendar days from your receipt of notice or acknowledgement of the Department’s action.For further information on the Board Rules, you can refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, at spb.colorado.gov/board-rules.Supplemental InformationThe State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law. Accommodations : The Department of Personnel & Administration is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAAA Coordinator, James Mantay | james.mantay@state.co.us or 303-866-6540.
