 Reporting to the IT Finance Manager. This role supports the day-to-day accounts payable work for AIR’s Technology department. This includes processing technology and telecom invoices, maintaining accurate coding and allocations, researching vendor and payment issues, supporting month-end close, and helping integrate vendor, account and billing information during property transitions, acquisitions and dispositions. Key ResponsibilitiesProcess and review high-volume, complex invoices for technology and telecom vendors, including software, licensing, hardware, consulting, internet, phone and wireless servicesEnsure invoices are coded to the correct general ledger account, spend category, cost center, company, property and project, and recorded in the correct accounting periodEnsure expenses are handled correctly across one-time costs, prepaids, amortization and capital spendCompare invoices to contracts, renewal terms, expected or usage-based charges, service dates, backup and receipts when applicableMonitor recurring expenses such as software subscriptions and cloud servicesComplete monthly AP and assigned account reconciliations, including prepaid expenses, invoice balances and allocations, and help with month-end close activitiesSupport audit and remittance detail requests by providing documentation and explanationsHandle property tech expense allocations and maintain the supporting filesProcess technology credit card allocations and collect the required backupHandle complex billback allocations across intercompany cost centers and propertiesResearch and resolve invoice, vendor, payment, credit and remittance issues in Workday; work with vendors and internal teams to keep payments on track and escalate issues that could lead to late fees or service interruptionMaintain invoice trackers, allocation files, prepaid schedules, vendor records and related reference materials so open items and recurring work are visiblePrepare and maintain Excel allocation and invoice upload files, including formulas and pivot tables, and understand how formulas, formatting and source-of-truth files affect Workday uploads and downstream reportingSupport company growth and portfolio changes by gathering vendor, account, invoice and payment information for property transitions, acquisitions and dispositions and helping move the information into AIR’s standard AP processesDocument recurring processes, identify opportunities to reduce manual work and help cross-train other team membersComplete monthly, quarterly and yearly balance sheet reconciliations.
