Administrative Assistants provide a variety of clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company's general administrative activities.
Support Role
CEO
Support upon request
Administrative Management
Filing
Excess/overflow
Titles
Sales Management
Phone calls
Setting appointments
Record maintenance
File retrieval
Customers
Greeting customers and directing them to the correct department
Answering phone calls
Transferring phone calls
Setting appointments
Filing
Check incoming paperwork and make e-copies before distributing
Sorting paperwork according to content, dates, significance, etc
Create or update records with new files and information
Store all paperwork in designated places securing the important documents
Enter paperwork into an electronic system either by data entry or by using optical scanners
Deal with all requests to access files and keep logs of borrowed papers
Contribute to maintaining an efficient filing system to make updating and retrieving files easier
Follow policies and confidentiality dictations to safeguard data and information
Titles
Confirm accurate title VIN number, odometer reading, releases of liens, and that titles contain no alteration, etc.
E-file Title documents
Schedule Title appointments
Annotate accounts with up to date information
Skills Required
Reliable
Attention to detail
Technology (servers, databases, scan, photocopy, print, fax etc.)
Computer savvy (Windows)
Please provide job history and salary history.
