Position Overview
We are seeking a detail-oriented and organized Bookkeeper/Office Manager to provide financial and administrative duties to ensure efficient and accurate financial reports, oversee the daily operations, and ensure the smooth functioning of an established and growing construction company. The ideal candidate is organized, tech savvy, and comfortable handling both financial tasks and day-to-day office needs. This position will work closely with the accountant.
Key Responsibilities
Manage daily office operations, ensuring organized, efficient workflow and communication among staff.
Perform account reconciliation to maintain accurate financial records.
Make customer account collection calls and report status to management on a weekly basis.
Utilize QuickBooks accounting software.
Manage project accounting and bookkeeping, including A/P, A/R, and preparation of billings and invoices.
Deposit checks.
Audit credit card costs/charges and other sales expenses.
Prepare lien waivers (lien waiver experience is helpful).
Procure city and state permits.
Maintain city and state licenses.
Maintain all subcontractor paperwork, insurance forms, and 1099 forms.
Maintain office/employee records and filing system.
Collaborate with other departments to facilitate smooth operations and address any administrative needs.
Prepare and maintain project files.
Maintain all company vehicle registrations, titles, and maintenance files.
NOTE: This job description is intended to provide a general overview of the position. Other duties may be assigned as needed.
Requirements
3 to 5 years of bookkeeping experience.
Proven experience as an office manager or in a similar administrative role.
Strong understanding of account reconciliation, accounts payable, and collections.
Proficiency in accounting software such as QuickBooks, as well as Excel.
Computer literate; office is PC-based.
Construction industry job cost accounting experience, or related industry, is helpful.
Adept at learning and implementing new technologies.
Excellent organizational skills with attention to detail and accuracy.
Ability to work independently, manage multiple tasks effectively, prioritize issues, execute work efficiently, and manage multiple work streams.
Strong communication skills, both verbal and written, to interact with staff and clients at all levels.
Critical thinking and problem-solving skills.
Detail oriented and work with precision.
A can-do, positive attitude.
Must have the ability to maintain confidential information.
Must be able to work in the office; this is not a remote position.
General notes
A background and credit check will be required.
We care about our company culture and making sure out employees are a good fit for this position and our team.
We work hard and play hard and want to work with other self-motivated, happy people.
If you are looking to contribute to a dynamic, supportive team in down-to-earth environment while managing essential office functions, we encourage you to apply for this opportunity.
Please include your resume outlining your relevant work experience and education. Include a cover letter that introduces yourself and let us know what makes you qualified and a good fit for this position.
