Project Coordinator:
Responsible for all administrative functions for the estimating process consisting of: Maintaining Sub-Contractor Relations; Posting Plans to Electronic Plan rooms, Distributing Plans to Sub-Contractors; Obtaining Sub-Contractor Bid Coverage; Liaison to Owners/Architects in Obtaining Bid Documents; Setting Up Bid Day Process; and Proposal Submission.
Estimating Administrative Functions
Maintain and Update Estimating Bid Schedule
Maintain and be lead person on estimating equipment/systems Plotter/Scanner
Bid Genius
The Bluebook.com
ISQFT
Rocky Mountain E-Purchasing
Other electronic plan rooms
Liaison to Owners/Architects To Obtain Documents
Private Jobs-After contact has been made and Chief Estimator confirms that we will bid a project, the contact information will be passed on to you to coordinate getting the documents.
Attend Pre-Bid Meetings if no one else can go.
Contact the source of the documents and arrange for the transfer. Get deposit check from accounting if needed.
Our preference is e-mail or access to electronic plan room of .pdf documents.
Be point of contact throughout the bid process to transmit questions, receive and distribute addenda, etc.
Return paper copies of documents after bid if requested.
Obtain return of plan deposit check if applicable.
Sub-Contractor Relations
First point of contact for sub-contractors asking to be on our bid list. Receive calls, faxes, and mailings with this request.
Set up and track subcontractors
In electronic plan rooms, input full contact information and scope/s of work
Use electronic plan room database in conjunction with Bluebook, Reed Construction and Denver Daily Journal to solicit project bids.
Provide bid results to sub-contractors on request
Distribute Bid Documents To Subs/Staff.
Plot plans for BV Estimator.
Post plans to electronic plans rooms determined by PM.
Electronic Plan Rooms To Our Private Plan Room
Be on the lookout for other venues for distribution.
E-Mail plans to subs requesting them and have the hardware/internet
connection to receive.
Make plans available to those who wish to come by and review.
Can plot individual sheets for subs.
Issue Addenda to all subs as received.
Sub-Contractor Solicitation/Bid Coverage
Obtain from PM Estimator the list of sub-trades needed for the project.
