Department: Executive
Reports to: Office Manager
Location: Office
Exemption Status: Non-Exempt
Pay grade: Hourly Depending on Experience
Effective date: August 2024
DUTIES AND RESPONSIBILITIES:
1. Answer incoming telephone calls in a professional and timely manner
2. Take and deliver messages for all staff members
3. Welcome customers, visitors and delivery people in a friendly/professional manner.
4. Ensure Template and Install Files are accurate and complete on a daily basis.
5. Order stone material for upcoming jobs as needed by Tech Team
6. Order sinks for upcoming jobs as needed by Tech Team
7. Receive stone shipments daily/weekly. Label, register and store stone slabs appropriately upon delivery.
8. Keep records of orders placed, shipments received and invoices for items received.
9. Coordinate and distribute detailed weekly schedule of install jobs for Tech Team and Install Team
10. Coordinate and distribute weekly inventory audit of stone slabs and sinks
11. Order stone tiles for display
12. Keep front offices neat and clean
13. Do any errands as needed by administrative staff, i.e. supplies and/or business deliveries.
14. Assist with interoffice duties as requested.
15. Schedule appointments for Sales Representatives with prospective clients.
16. Maintain and organize computer files.
QUALIFICATIONS
o Highly motivated with a positive attitude and excellent people skills
o Professional demeanor and attitude
o Comprehensive knowledge of entire standard product line and relevant applications
o Thorough understanding of the monument product line and applications
o Computer skills:
o Expertise in using Windows-based PC software, including Word, PowerPoint, and Excel
o Experience using Adobe Acrobat
o Excellent written and verbal communication abilities
o Time management – able to organize schedule, make appointments
