Position: Accountant
Reports to: CFO
Accountabilities
2. Prepare General Ledger entry
3. Coordinate with Parts Assistant to ensure Parts Purchase
4. Accounts Receivable Maintenance
a. Deposit Checks Daily
c. Charge Customer Service Charges Monthly
d. Send Statements to Customers Monthly
e. Send Aging Reports to Sales, GM & and CFO Weekly on Friday
f. Call delinquent Customers after noon, document for follow-up , Weekly – Monday
g. Reconcile A/R Aging to the General Ledger Monthly by the 10th
5. Disbursements
a. Voucher invoices for payment Daily
b. Prepare monthly rent checks Monthly – by 1st
c. Prepare monthly /quarterly debt payments Monthly – by 1st
d. Prepare Monthly Sales Tax Report Monthly – by 15
e. Prepare checks and related invoices for payment Weekly
f. Prepare Wire Transfers As necessary
g. Prepare bank reconciliations Monthly by 10th
h. Reconciling to Supplier Statements Monthly
6. Month-End Adjustments
a. Vacation and Sick Leave Accruals Monthly by 10th
b. Warranty Expenses Accruals Monthly by 10th
c. Amortize Prepaid Insurance Monthly by 10th
d. Reconcile General Ledger to Debt Statements Monthly by 10th
e. Reconcile A/P subledger to General Ledger Monthly by 10th
f. Prepare and Reverse Accrued Payroll Monthly by 10th
g. Maintain trial balance of General Ledger Accounts
7. Human Resources
a. Add / Terminate Employees As required
b. Track Vacation and Sick Allowance Monthly by 10th
c. New Employee Set-up As Required
d. Prepare payroll Bi-weekly
i. Add / Drop employees
ii. Collect all necessary forms
iii. Maintain employee personnel files
iv. Summarize and input hours
v. Submit payroll for calculation and review
vi. Prepare Payroll entries
8. Maintain Petty Cash on an imprest basis As necessary
9. Respond to Customer and Supplier Accounting Requests As Necessary
10. Respond to Ad Hoc requests and analyses As necessary
11. Deposit Outgoing Mail
12. Assist with office organization (e.g., supplies, mail delivery, computer set-up, Cell Phones).
13. Vehicle Registration, Titles, DOT
