PROGRAM ASSISTANT II - Grand Junction Regional CenterPrint (https://www.governmentjobs.com/careers/colorado/jobs/newprint/4578307) ApplyPROGRAM ASSISTANT II - Grand Junction Regional CenterSalary $4,669.60 - $7,470.67 MonthlyLocation Grand Junction, COJob TypeFull TimeJob NumberIJB 00526 07/12/2024DepartmentColorado Department of Human ServicesDivisionOAADS - Grand Junction Regional CenterOpening Date07/12/2024Closing Date7/28/2024 11:59 PM MountainFLSADetermined by PositionType of AnnouncementThis position is open only to Colorado state residents.Primary Physical Work Address3199 D Rd, Grand Junction, CO 81504, USAFLSA StatusNon-Exempt; position is eligible for overtime compensation.Department Contact InformationJoel Drahos - joel.drahos@state.co.usHow To ApplyPlease submit an online application for this position at https://www.governmentjobs.com/careers/colorado. Reach out to the Department Contact to apply using a paper application, including any supplemental questions. Failure to submit a complete and timely application may result in the rejection of your application. Applicants are responsible for ensuring that application materials are received by the appropriate Human Resources office before the closing date and time listed.
Description
Benefits
Questions
Department InformationThis position is open to current Colorado residents only. Most State of Colorado employees are eligible for a great benefit package! Please see the Supplemental Information section below for details! (https://dhr.colorado.gov/state-employees/state-of-colorado-employee-benefits) About the Grand Junction Regional Center: This position resides at the Grand Junction Regional Center. This regional center exists to manage the day-to-day operations and service delivery for Grand Junction Regional Center (GJRC), licensed as an Intermediate Care Facility for Individuals with Intellectual Disabilities as well as a provider of Home and Community Based Services (Waiver services). GJRC provides 24/7 direct care for approximately 80 residents. GJRC's primary goal is to provide the necessary supports and services to residents who cannot be safely served in community based programs due to complex medical and/or behavioral needs. Description of JobThe Program Assistant II will provide administrative and technical support to the Senior Director of Residential Services, Program Service Director and Community Integration and Engagement Director. These departments provide comprehensive, quality support and services that improve the safety and independence to approximately 86 individuals with developmental disabilities at the Grand Junction Regional Center (GJRC), which covers HCD-DD and ICF/IID licenses. This work unit exists to independently provide office management and or apply knowledge of and/or interpret basic principles, rules, regulations, policies, procedures and protocols, other guidelines, and objectives specific to these departments to resolve problems, answer questions and provide information and /or advise others on issues or matters for GJRC.Additionally, as a Program Assistant II you can expect to:
Independently develops, designs and supports the administrative office functions for the Senior Director of Residential Services, Program Services and the Community Integration and Engagement departments and the disciplines within these departments
Ensure GJRC office services are available and provided during office hours. This position will assure management and quality assurance of day-to-day office operation and duties are carried out. This position will create, revise and implement office priorities related to workflow, coverage, correspondence, timelines and expectations are being met
Perform a full range of duties to include use of independent judgment and personal initiative for all job aspects and the understanding of the operations of GJRC; relieve management of certain matters by following up on projects, transmitting information, keeping informed of pertinent activities, scheduling appointments and maintaining event/commitment calendars. Schedule and coordinate meetings; prepare agenda, supporting material and minutes or summaries of meetings. Address director’s concerns related to work unit operations
Accountable to finalize a variety of documents and ensure format, completeness, accuracy, and compliance with policies, procedures, and protocols
Assure confidentiality and accountability of resident’s records. Handles sensitive/ confidential materials for the delegated appointing authority. Complete follow-up as needed for confidential client related actions
Act as liaison for the Senior Director of Residential Services, Program Service Director and Community Integration and Engagement Director with regards to but not limited to handling complaints and requests for information. Ensure Directors are aware of any negative or immediate issues or concerns
At the request of the Directors for special projects, this position will develop and maintain comprehensive tracking and reporting processes for the departments and provide ad hoc reporting as needed
Represent GJRC in all areas of customer service as a liaison for the Senior Director of Residential Services, Program Service Director and Community Integration and Engagement Director - handles complaints and requests for information. Ensures directors are aware of any negative or immediate issues of concerns
Systematically stores and files information for easy access and irretrievability by electronic formats through Google drive, create, monitor and maintain spreadsheet and/or database for tracking of client’s payroll for those persons who work on the agency's contract jobs and maintain a filing system for the individual payroll reports, wage analysis reports Reports must be in compliance according to Accounting Rules & Regulations
Performs other duties and projects as assigned
Minimum Qualifications, Substitutions, Conditions of Employment & Appeal RightsMinimum QualificationsExperience Only:Five (5) years of relevant experience in an occupation related to the work assigned tothis positionOREducation and Experience:A combination of related education and/or relevant experience in an occupationrelated to the work assigned equal to five (5) yearsSubstitutionsAppropriate education will substitute for the required experience on a year-for-year basis.Preferred Qualifications:
Strong work ethic. Strives for excellence in every aspect of this position.
Professional Administrative experience working within a professional office setting
Strong analytical skills, the ability to synthesize, interpret and report on complex or technical information, collect and research data acting and understand the impact of decidsions that are made in data analysis and interpretation.
Making decisions, on behalf of management independently and in a team environment.
Outstanding skills and abilities in verbal and written communications to audiences of varying levels within an organization, in groups and individual settings.
Experience with administrative and clerical procedures and systems such as word processing, data management, managing files, transcription, designing forms, taking meeting minutes, timekeeping and other office procedures and terminology.
Experience with business and management principles involved in strategic planning, resource allocation, human resources modeling leadership techniques, productions methods, and coordination of people and resources.
Experience with oral presentations and public speaking.
Experience with structure and content of English language including the meaning and spelling of words, rules of composition, and grammar.
Experience with software and hardware, data systems, multi-relational databases, Internet, email, and other workplace technology and electronic devices.
Experience using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems.
Advanced analytical skill set for purposes of conducting studies to analyze program issues/management concerns
Experience with managing program schedules
Managing work plans, deadlines and tracking systems
Purchasing and costing allocation experience
Advanced skillset in word processing, data management/analytics and for development
Advanced skillset developing Microsoft Access databases
Advanced skillset developing Excel spreadsheets
Conditions of Employment
CBI name check and fingerprint check, ICON Colorado court database, Medicare fraud database, Reference Checks, Professional License verification (licensure requirements), Drug Screen, PREA (Division of Youth Services), Trails check (direct contact with children), CAPS (direct contact with adults – Mental Health Institutes, Regional Centers, Veterans Community Living Centers)
Must have a current/Valid and unrestricted US Drivers License
This position must travel to work sites and must utilize a state vehicle, if available, if not, must utilize personal vehicle and submit for mileage reimbursement
May travel using state car to various group homes, program, admin and in community as needed
TB test required, requires Influenza and COVID vaccine
GJRC is a 24/7 facility, may need to adjust schedule for training, etc to meet the agency needs. Not shift differential eligible
Former State employees who were disciplinarily terminated or resigned in lieu of termination must (1) disclose that information on the application (2) provide an explanation why the prior termination or resignation should not disqualify the applicant from the current position, (3) provide the employee number from the applicant’s prior State employment. Absent extraordinary circumstances, prior disciplinary termination or resignation in lieu of termination and failure to provide this information will disqualify the applicant from future State employment with CDHS.
Appeal Rights:
If you receive notice that you have been eliminated from consideration for this position, you may file an appeal with the State Personnel Board or request a review by the State Personnel Director.
An appeal or review must be submitted on the official appeal form, signed by you or your representative. This form must be delivered to the State Personnel Board by email (dpastate.personnelboard@state.co.us), postmarked in US Mail or hand delivered (1525 Sherman Street, 4th Floor, Denver CO 80203), or faxed (303.866.5038) within ten (10) calendar days from your receipt of notice or acknowledgement of the department’s action.
For more information about the appeals process, the official appeal form, and how to deliver it to the State Personnel Board; go to spb.colorado.gov ; contact the State Personnel Board for assistance at (303) 866-3300; or refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, at spb.colorado.gov under Rules.
Supplemental InformationHow to Apply (https://cdhs.colorado.gov/information-for-job-applicants#how-to-apply) The Assessment Process For additional recruiting questions, please contact melissa.critchfield@state.co.us Sign-On Incentive: Upon approval, a sign-on incentive based on position, ranging from $2,000 to $7,000 (prorated if a pa rt-time position), will be given in three payments: within two pay cycles of when the new employee starts at CDHS, 180-day anniversary and 270-day anniversary with CDHS. These incentives will be available to the first 1,000 new employees in select high-need positions. About Us: If your goal is to build a career that makes a difference, consider joining the dedicated people of the Colorado Department of Human Services (https://www.colorado.gov/cdhs) (CDHS). Our professionals strive to design and deliver high quality human and health services that improve the safety, independence, and well-being of the people of Colorado. In addition to a great location and rewarding and meaningful work, we offer:
Strong, secure, yet flexible retirement benefits including a PERA Defined Benefit Plan or PERA Defined Contribution Plan www.copera.org plus 401(k) and 457 plans
Medical and dental health plans
Employer supplemented Health Savings Account
Paid life insurance
Short- and long-term disability coverage
11 paid holidays per year plus vacation and sick leave
BenefitHub state employee discount program
Employee Wellness program MotivateMe
Excellent work-life programs, such as flexible schedules, training and more
Remote work arrangements for eligible positions
Some positions may qualify for the Public Service Loan Forgiveness Program. For more
information, go to https://www.colorado.gov/pacific/dhr/student-loan-forgiveness-programs .
Our Values:
We believe in a people-first approach: To serve the people of Colorado, we develop a culture and work environment that creates an energized, inspired, and healthy team capable of giving their best to Coloradans .
Balance creates quality of life: We want our team to be resilient through a supportive workplace that values flexibility, health and wellness, and employee engagement.
We hold ourselves accountable: We take responsibility through our actions, programs, and results for the state of health and human services in Colorado.
Transparency matters: We are open and honest with employees, our partners, the Coloradans we serve, and the public.
We are ethical: We abide by what is best for those we serve by doing what is right, not what is easy.
Collaboration helps us rise together: We work together with all partners, employees, and clients to achieve the best outcomes for Coloradans.
We are committed to increasing the diversity of our staff and providing culturally responsive programs and services. Therefore, we encourage responses from people of diverse backgrounds and abilities.
ADAA Accommodations:
CDHS is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAA Coordinator, Nancy Schmelzer, at cdhsada@state.co.us or call 1-800-929-0791.
THE STATE OF COLORADO IS AN EQUAL OPPORTUNITY EMPLOYER (https://cdhs.colorado.gov/information-for-job-applicants#eoe)
The State of Colorado offers permanent employees a variety of benefits including medical, dental, life and disability insurance, as well as a comprehensive leave program. Please click the following link for detailed information: www.colorado.gov/pacific/dhr/benefits Please note that each agency's contact information is different; therefore, we encourage all applicants to view the full, official job announcement which includes contact information and class title. Select the job you wish to view, then click on the "Print" icon.01 The bottom of this job announcement provides links to additional information on how to apply, the assessment process, toll free applicant technical support, and about how the State of Colorado is an equal opportunity employer. Please acknowledge below that you have read the information provided in these links.
This information is available to me and I have read this information.
I am unable to access the links with this information on the job posting. (If you select this option, please contact the recruiter, whose information is listed on this announcement, so that they can send this information directly to you.)
02
Your legal name is used in the hiring process for background checks. Did you use your full legal name in your application? If not, please update your information before submitting your application.
Yes
No
03
If you are a current or former State of Colorado employee, please list your employee number (starts with 997). Failure to provide this requested information may render your application incomplete, and you may no longer be considered for the position.
04
Former State employees who were disciplinarily terminated or resigned in lieu of termination must disclose the information on the application. In the space below, please provide an explanation as to why the prior termination or resignation should NOT disqualify your application from the current position.
05
Please select the number of years of experience you have in a professional office, providing executive-level administrative support to senior management:
a. 5 – 9.99 years of experience
10.14.99 years of experience
15-19.99 years of experience
20+ years of experience
06
Please select the number of years of experience in business and management principles involving strategic planning, resource allocation, human resources modeling leadership techniques, production methods and coordination of people and resources.
<1 year experience
1-1.99 years of experience:
2-4.99 years of experience
5-9.99 years of experience
10+ years of experience
07
Please reference where the management principles experience is listed in your application. [X years at ABC company doing (provide succinct summary)]
08
Please select the number of years of experience in developing, maintaining, and managing multi-relational data platforms/systems and providing statistical data and reports:
<1 year experience
1-1.99 years of experience
2-4.99 years of experience
5-9.99 years of experience:
10+ years of experience
09
Please reference where the data management and reporting experience is listed in your application. [X years at ABC company doing (provide a succinct summary)}:
10
Please select the number of years of experience you have influencing supervisors/managers
<1 year experience
1-1.99 years of experience
2-4.99 years of experience
5-9.99 years of experience
10+ years of experience
11
Please reference where the data management and reporting experience is listed in your application. [X years at ABC company doing (provide succinct summary)]
Required Question
AgencyState of ColoradoAddressSee the full announcement by clickingthe "Printer" icon located above the job titleLocation varies by announcement, Colorado, Websitehttps://careers.colorado.gov/ApplyPlease verify your email addressVerify Email
