Overview: Quinnipiac University's School of Business invites applications for the position of Administrative Assistant. This position will perform administrative assistance required to support the office of the Dean of the School of Business and its faculty. About Quinnipiac: Quinnipiac is a private, coeducational, institution located 90 minutes north of New York City and two hours from Boston. The university enrolls 9,000 students in more than 130 degree programs through its Schools of Business, Communications, Education, Computing and Engineering, Health Sciences, Law, Medicine, Nursing and the College of Arts and Sciences. Quinnipiac is recognized by U.S. News & World Report and Princeton Review’s “The Best 388 Colleges.” The university is in the midst of program expansion and renewal for both traditional and adult learners, attraction of diverse communities, development of innovative corporate partnerships and construction of an ambitious set of capital projects. For more information, please visit qu.edu. Connect with Quinnipiac on Facebook, Instagram, YouTube, TikTok and X. Responsibilities:
Maintain phone coverage and greet visitors and students, take messages, relay information, and answer questions within the scope of knowledge and authority, while directing more complex inquiries to the appropriate offices and employees.
Utilize Microsoft Office (Word, Excel, PowerPoint), and other software applications for correspondence, maintaining data, reports, forms, mailings/Mail Merge. Edit work for accuracy, format, spelling, punctuation, and construction. Assure timely completion of all material.
AACSB accreditation support which includes pulling and calculating data needed for ratio reports, BSQ and ASQ surveys, as well as collecting assurance of learning and impact data.
Galaxy support which includes maintaining faculty lists, data, and biographies and providing assistance to the associate dean in tracking and documenting faculty activities as needed.
Prepare qualification and meaningful service letters for faculty.
Use University systems and procurement policies fully and effectively, to process student information, requisitions and expense reports, grant accounts, and student record keeping. Assist faculty with all reimbursements (travel, supplies, etc.).
Schedule and enter information into the electronic calendar (scheduling the associate dean’s meetings), and university event management system.
Assist with the organization, preparation, and ordering for receptions, information sessions, open houses, and other university and School of Business events and meetings including faculty, chairs, and committee meetings, annual award ceremony) and take minutes at meetings as appropriate
Create and maintain accurate faculty, staff, and committee distribution lists in Outlook. Maintain list of faculty teaching for each semester with required relevant data. Assist with assembling presentations and other documentation required for various faculty affairs-related meetings and events.
Provide back-up coverage to maintain office supply inventory and order supplies as needed.
Provide coverage of other School of Business Administrative Assistants as needed including, but not limited to the SBDeans main inbox
Other clerical duties as assigned.
Education Requirements:
High School Diploma or GED required
Qualifications:
1 to 3 years’ experience working in high traffic office setting
Proficient in Microsoft Word, Excel, Outlook
Attention to detail and excellent organizational skills
Excellent verbal and written communication skills
Event experience preferred
Demonstrated ability to work with diverse populations and a commitment to diversity and inclusion
Special Instructions to Applicants:
TO APPLY:Applications must be submitted electronically and include a resume, cover letter addressing how your experience supports the requirements of this position and Quinnipiac's commitment to diversity and inclusion, and contact information for three references on the application form.
Please note this is a Grade 5 position in the Clerical & Technical Union
The hourly rate is $24.83
Work week is 35 hours per week
This position requires the successful completion of a Microsoft Office skills test and background check
Quinnipiac University has a strong commitment to the principles and practices of diversity and inclusion throughout the University community and welcomes candidates who enhance that diversity.We offer a comprehensive benefits package for full-time faculty and staff which includes tuition remission and a culture that is inclusive and driven by excellence. Quinnipiac University is an Equal Opportunity Employer.
