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PATH is a global organization that works to accelerate health equity by bringing together public institutions, businesses, social enterprises, and investors to solve the world’s most pressing health challenges.
With expertise in science, health, economics, technology, advocacy, and dozens of other specialties, PATH develops and scales solutions including vaccines, drugs, devices, diagnostics, and innovative approaches to strengthening health systems worldwide.
The Malaria and NTDs program is a leader in the effort to end malaria illnesses and deaths, refines and develops tools and approaches, invests in national programs, and builds data to empower national governments to pursue malaria elimination .
PATH is currently recruiting for a Finance and Operations Director for an exciting newly funded Malaria project within MNTD under which PATH is the prime recipient, with several sub-awards and sub-contracts to academic and research institutions.
The Finance and Operations Director will lead the areas of operations and financial management for the USAID-funded PMI Research to Use Implementation Project, and will work closely with the Project Director to ensure operational aspects of the project are well-managed and meet USAID and PATH requirements.
Reporting to MNTD’s Director of Management and Administration, the Finance and Operations Director will liaise with PATH’s business and financial operations teams and provide oversight over project activities and sub-award management.
They will develop budgets and ensure compliance with USAID rules and regulations, and support the development and updating of project management systems and processes.
The Finance and Operations Director will manage the contractual, financial, and compliance requirements of the project. They will provide guidance to the technical team regarding compliance;
ensure financial allowability, allocability, and reasonableness of costs; and provide oversight and guidance to financial management practices.
Responsibilities :
Operational Oversight, Strategy and Planning (Estimate 25%)
Be a focal point for the Director to further key relationships across new funder, and / or technical stakeholders.
Communicate, coordinate, and negotiate with internal and external partners, donors, and stakeholders, including technical leads.
Provide thought partnership and scenario planning from a business development and business modeling perspective.
Support business development activities including program strategy, proposal management, cost & compliance, and technical proposal development for MNTD program.
Provide operational leadership to all aspects of PMI Research to Use Implementation Project and other projects in the project team’s portfolio.
Advise on optimal team structure, operational plans, and compliance issues for the project team.
Actively manage donor relationships, engaging in donor management communications including but not limited to : weekly calls, narrative and financial reporting, ad hoc requests
Sub-recipient management (Estimate : 30%)
Manage all contractual responsibilities for the project, including (but not limited to) subcontracts, subagreements, collaborative agreements, purchase orders, work orders, and consultant agreements.
Negotiate subcontract / subgrant agreements with support from PATH HQ Office of Grants and Contracts (OGC) in compliance with US Government, and / or other donor procurement regulations and PATH HQ (OGC) guidelines.
Review contractual scopes of work and devise milestone payment schedules and / or reimbursable payment terms.
Provide sub-recipients with sufficient guidance and oversight to ensure compliance with PATH and donor rules and regulations.
Using PATH’s best practices, ensure timely receipt of all deliverables, adherence with terms of all agreements, and timely payments to sub-recipients.
Budget and Financial Management (Estimate : 25%)
Lead the development, management, and monitoring of PATH and donor project budget(s), including the oversight of financial reporting according to donor requirements.
Oversee financial aspects of activities, including monitoring project expenses against donor and annual budgets, monitoring labor spending against approved budgets, reviewing general ledger transactions for appropriateness and accuracy, and correcting budget and coding problems in a timely manner.
Oversee the work of a junior administrator who will prepare regular financial analysis and reporting to facilitate project decisions.
Advise teams on long-range budget / planning issues; staffing resources; monitor expenses and budgets; implement financial tracking systems;
and conduct financial analyses including forecasting and pipelines.
Compliance, coordination, and operations (Estimate 20%)
Ensure compliance with donor rules, regulations, and award requirements and ensure timely submission of project deliverables.
Proactively manage changes in project scope and create contingency plans in a constantly changing environment.
Serve as a liaison between the project team and PATH shared services groups, such as Procurement, Legal, Human Resources, Accounting, and Grants and Contracts.
Provide administrative and financial oversight and management support to PATH field supported activities.
Review and approve financial transaction documentation, ensuring it is complete, accurate, and complies with applicable polices and internal procedures
Maintain an active knowledge and understanding of PATH policies and procedures as well as donor rules and regulations;
seek out guidance from the relevant authority to resolve policy questions.
Work with project staff and sub-recipients, including country-based teams, to ensure compliance with PATH and donor requirements.
Maintain regular communication with and provide support and guidance to country-based administrators for financial, administrative, and operational issues.
