The Senior Development Associate is a highly motivated team player who will support the President of MSI-US and other MSI-US senior leaders with organizational and project management tasks.
This individual manages and supports critical administrative aspects of MSI-US’s work such as donor stewarding; serving as the main point-of-contact for the US Board; drafting, editing, and flagging important inbound and outbound communications; supporting MSI-US event logistics and special projects; facilitating meetings and agendas and ensuring clear notes are taken; and supporting senior US leaders who wish to schedule with the President.
The Senior Development Associate reports directly to the President, MSI US. They will work closely with US organizational leadership and staff, as well as Global Funding Department and Global Support Office colleagues, to ensure a supportive and well-organized work environment. This is a full-time role based out of the Washington, DC office with the possibility of some remote work.Donor Stewarding SupportEnsure any donor communication received is flagged for the President and the related Global Funding leader immediately, and that the communication is responded to as quickly as possible.Set and update donor communication calendar blocks for the President, drawing together donor communication materials for her review, approval, and sending.Work with Global Funding leaders to ensure any respective tracker(s) are updated and that the donor communication is logged into the Client Relationship Management (CRM) tool.Prioritize donor communication timelines and responses, scheduling phone calls, meetings, lunches, etc. in a timely manner.Executive Administration SupportHandle and prioritize MSI-US Board administration such as requesting and compiling information for regular Board Books; scheduling regular board meetings; facilitating travel and lodging requests for the board, and assisting with processing relevant expense reports; and managing incoming and outgoing communications regarding the MSI-US Board.With access to the President’s calendar, assist team members inquiring about the President’s availability and help schedule meetings, travel, work time, and other logistics as requested.Help flag priority communications for and requests of the President, and support the drafting and sending of responses and ensuring follow-up.Create and submit expense reports and ensure clean record keeping of hard copy receipts.Administrative SupportMaintain and refine, where appropriate, communication and task-tracking processes between the President’s Office and Global Funding Team members.Plan and coordinate travel (itineraries, air and ground transportation, hotels, visas, etc.) as needed for the President, senior US leaders, and/or when asked, for strategic leadership team members visiting the US.  Draft and edit agendas, correspondence, communications, presentations, and other documents as requested. Ensure clear and consistent formatting, voice, and style; Ensure relevant pre-meeting briefing documents are gathered and shared in a timely fashion.Organize and maintain files and records, ensuring confidentiality and security of sensitive information.Assist in researching, developing, planning, and executing events, special projects, and other initiatives as directed by the President or other senior US leaders.Support the President and senior US leaders in actively drawing together teams based in different countries, ensuring we exemplify consideration and respect around our colleague’s different languages, cultures, time zones, holidays, etc.  Serve as meeting secretary as requested, attending virtual and onsite meetings to record clear and concise minutes and manage logistics for the US leadership team, MSI US Board, Global Funding Leadership Team, and other meetings as needed.Support logistics and planning of all Global Funding and US team retreats and events, including ordering catering, coordinating hotel blocks, and formulating clear notes for follow-up action and sharing.Other duties as assigned
