Position Overview:
We are seeking a detail-oriented and organized Office Assistant to join our team. The ideal candidate will provide administrative support, manage office tasks, and ensure smooth operations within the office environment.
Key Responsibilities:
- Answering and directing phone calls
- Organizing and scheduling appointments
- Planning meetings and taking detailed minutes
- Writing and distributing email, correspondence memos, letters, faxes, and forms
- Assisting in the preparation of regularly scheduled reports
- Developing and maintaining a filing system
- Updating and maintaining office policies and procedures
- Ordering office supplies and researching new deals and suppliers
- Maintaining contact lists
- Booking travel arrangements
- Submitting and reconciling expense reports
- Providing general support to visitors
- Acting as the point of contact for internal and external clients
Qualifications:
- Proven experience as an office assistant or in another relevant administrative role
- Knowledge of office management systems and procedures
- Working knowledge of office equipment, like printers and fax machines
- Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
- Excellent time management skills and the ability to prioritize work
- Attention to detail and problem-solving skills
- Excellent written and verbal communication skills
- Strong organizational skills with the ability to multi-task
- High School degree; additional qualification as an Administrative assistant or Secretary will be a plus
We are looking for someone who is dedicated, efficient, and ready to contribute to our team's success. If you meet the qualifications and are excited about this opportunity, we encourage you to apply.
