Cosmos Construction is seeking an Office Manager/Administrative Assistant. The Office Manager/Administrative Assistant will heavily support the President/Owner, and must have strong organizational skills, attention to detail, and proficiency in communication and computer applications. The ideal candidate will have experience in the construction/homebuilding industry, be comfortable in a constantly changing environment, and can speak Spanish.
This role will be Monday – Friday, for approximately 20-25 hours between the hours of 8:00 am – 3:00 pm. The pay $20-$25 per hour (depending on experience), on a bi-weekly pay schedule.
Key responsibilities may include:
Calendar Management: Scheduling meetings, and appointments.
Communication: Answering phone calls, taking messages, directing calls to appropriate parties, and acting as liaison between field managers and customers
Document Management: Preparing and editing letters, reports, memos, presentations, and other documents.
Email Management: Composing and responding to emails.
File Management: Maintaining organized filing systems, both physical and digital.
Office Administration: Ordering office supplies, managing inventory, and coordinating office maintenance.
Reception Duties: Greeting visitors and directing them to appropriate personnel.
Data Entry: Entering and updating information into databases.
Basic Accounting: Account reconciliation utilizing QuickBooks software, invoicing
Other duties as assigned
Required Skills:
Excellent communication skills, both verbal and written
Strong organizational and time management abilities
Attention to detail and accuracy
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
Ability to multitask and prioritize effectively
Discretion and ability to handle confidential information
Proficiency with QuickBooks software for accounting responsibilities
If interested in this position, please email 4nogada@gmail.com with your salary requirements, ability to work the desired days/hours, any construction/homebuilding experience you have, and your availability for an interview.
