ABOUT THE ROLE
We are seeking a highly organized, proactive Personal & Family Assistant to help manage our family’s household coordination and administrative needs. This role is ideal for someone who is detail-oriented, tech-savvy, and comfortable balancing virtual work with occasional in-person visits.
RESPONSIBILITIES
Manage family scheduling and calendaring, including kids’ activities, appointments, and events (must have own computer)
Coordinate sign-ups for sports, classes, and extracurriculars
Oversee household service providers (e.g., yard maintenance, repair technicians, maid service, deliveries)
Assist with house organization projects
Handle occasional errands, shopping, and gift purchases (online and in-store)
Drive children to occasional activities or appointments (must have own vehicle)
Prepare and send emails, letters, or other communications on behalf of the family
Maintain spreadsheets for schedules, household inventory, and project tracking
Research and book services/vendors as needed (e.g., camps, travel, special events)
Track deadlines, renewals, and reminders for household or family commitments
Monitor family email inbox, checking and triaging daily
REQUIREMENTS
Valid driver’s license and reliable transportation
Ability to pass a background check
Comfort handling confidential information with discretion
Fluent in English with excellent verbal and written communication skills
Highly organized with exceptional attention to detail
Comfort with technology
Strong spreadsheet and data organization skills
Ability to work independently and take initiative
Comfortable balancing virtual work with occasional in-person tasks (about 1x/week)
PREFERRED
Prior experience as a personal assistant, family assistant, or similar role
Experience working in households with children
Flexibility to occasionally adjust schedule for urgent tasks
Comfort with generative AI tools such as ChatGPT to accelerate work (in which case we will reimburse ChatGPT Plus subscription, or equivalent tool)
SCHEDULE
5–10 hours per week with flexible scheduling (potentially more hours based on interest and skillset)
Most work can be done virtually; about 1 in-person visit per week to our home in Fairfax, VA (near NOVA Annandale campus)
HOW TO APPLY
Please send a 1–3 minute video (can attach or send a private link) telling us why you’re interested in the role and why you think you’d be a great fit. You can also include a resume or a link to your LinkedIn profile if you’d like, but that's not required.
