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CAREER OPPORTUNITY OFFERING ADVANCEMENT OPPORTUNITIES.
Seeking an experienced and resourceful Administrative Assistant to serve as Facility Services Coordinator in our fast paced company.
Candidate must be a self-starter, resourceful, diligent and creative with excellent communication skills in English AND Spanish. Work is in a fast paced environment working closely with clients, vendors and our company's senior management staff.
Qualifications:
>Proven experience in an administrative, coordinator or assistant role.
>Must be proficient in Excel; accounting knowledge in QuickBooks is a plus.
>Must be proficient in Microsoft Office Suite (Word, Excel, Outlook).
>Excellent organizational skills with strong ability to multitask and prioritize tasks effectively.
>Strong attention to detail and accuracy in data entry and record keeping.
>Excellent communication skills, both written and verbal in English AND Spanish.
>Ability to work independently as well as collaboratively in a team environment.
>Strong problem-solving skills and ability to adapt to changing priorities.
Responsibilities Include:
>Providing administrative and coordination support to the COO and CEO.
>Work with Excel to create and maintain quotes, project scope, updates and costs.
>Work with Outlook and Word documents to communicate with clients and vendors.
>Assist with customer support by answering phone calls and responding to emails.
>Manage and maintain Projects information on Excel.
>Assist with planning and coordination, including scheduling meetings.
>Collaborate with team members on various projects, providing project coordination support.
>Utilize MS Suite to create and edit documents, spreadsheets, and presentations.
>Assist in preparing quotes and pricing for projects.
>Manage the company's service orders and vendors.
Must Meet and Maintain These Requirements:
>Must be LEGALLY able to work in the United States and be over 21 years of age.
>Must understand, speak, read and write English and Spanish.
>Must know MS Word, Excel, & Outlook E-Mail as well as Google searches.
>Able to follow directions and use common sense. Be solutions focused.
>Be organized, articulate and responsible, focused on SOLVING CLIENT NEEDS.
>Well groomed, professional, responsible, and work with little supervision.
>Have excellent work ethic, quality and detail work and advanced customer service skills.
>Organized and articulate in communicating.
>Experience in a Service industry or Facilities setting is a PLUS.
We Offer Our Employees An Above Average Compensation and benefits package:
Stable payroll periods every other week; commonly known as Bi-Weekly.
Salary starts at $20.00 .
Position eligible for periodic Discretionary Performance Bonuses based on consistent demonstrated skills.
We provide a company matching pre-tax 401K plan.
Health, Dental and Vision insurance available with minimal co-pay.
Employee discount and assistance programs.
Free direct deposit into employees' bank account.
Paid vacation time after probation and 1 year continuous employment.
Free Uniform shirts.
Comfortable non-smoking, progressive work environment.
Office work hours are Mondays to Fridays, 9:00AM to 6:00PM.
If interested and qualified send your RESUME or COMPLETE CONTACT and WORK EXPERIENCE DETAIL with SALARY HISTORY.
Only WORD or PDF - ONLY. NO PICS OF RESUMES, NO TEXTS and NO PHONE CALLS. Please bring an ID, work and salary history to interview.
Personal interviews will be scheduled. Need your NAME, PHONE and WORK HISTORY.
