Vacancy expired!
We are seeking a full charge office manager to be responsible for daily support of operations. Duties may include bookkeeping, payroll, insurance, HR word processing, filing, etc. HR experience is preferred. Proficiency with Excel is absolutely mandatory. This position entails assisting the Director of Finance and Administrative with HR and Accounting tasks.
Job Description:
Directly report & provide administrative assistance to the Director of Finance & Administration
Responsible for managing the day-time property issues
Develop and maintain a filing system
Receive and keep current system for incoming mail
Receive & Accept packages
Distribute checks to vendors
Prepare payroll
Audit sales receipts
Handle and maintain merchant chargeback system
Answer and make phone calls
Organize and schedule meetings
Write and distribute email, correspondence memos, letters, and forms
Maintain current licenses and permits
Assist in the preparation of regularly scheduled invoicing
Update and maintain office policies and procedures
Order office supplies and research new deals and suppliers
Maintain contact lists
Maintain Standard Operating Procedures
Act as the point of contact for vendors
Handle requests and queries from management and vendors
Light local errands
This position requires someone who is:
HIGHLY RESPONSIBLE
Has a STRONG SENSE OF URGENCY
SELF STARTER and is highly efficient without supervision
Has STRONG ATTENTION TO DETAIL
A team player
Is extremely organized
Who understands deadlines are critical and can meet them
Has proven experience as an administrative assistant
Knowledge of office management systems and procedures
Working knowledge of office equipment, like printers and fax machines
PROFICIENT IN MS EXCEL
Proficiency with ADP Workforce Now
Excellent time management skills and the ability to prioritize work
Attention to detail and problem solving skills
Excellent written and verbal communication skills
Very Strong organizational skills with the ability to multi-task
Reliable transportation
We prefer someone with prior HR and payroll experience. Any property management experience is a plus!
