Administrative AST IApply now (https://secure.dc4.pageuppeople.com/apply/674/gateway/default.aspx?c=apply&lJobID=532549&lJobSourceTypeID=796&sLanguage=en-us) Job no: 532549 Work type: Staff Full-Time Location: Main Campus (Gainesville, FL) Categories: Office/Administrative/Fiscal Support, Veteran's Preference Eligible Department: 20010000 - IP-INTERNATIONAL CENTER-GEN Classification Title:Administrative Assistant IJob Description:
First contact for students and visitors which consists of redirecting visitors, advising on basic F-1 nonimmigrant processes, directing individuals to resources, answering basic inquires in-person, by email, or phone regarding routine policies or procedures within established guidelines.
Reviews I-20 requests submitted by academic departments to send students preliminary I-20 application instructions. Process standard letter requests for students, such as for F-1 status verification, social security application, expense, CADIVI, military.
Coordinates new studentcheck-in: manages, reviews, develops, updates, and trains on all matters related to the online check-in process, website information regarding check-in, and lobby materials provided to students.
The position serves as a back-up Designated School Official (DSO) for matters such as assisting in providing updated travel signature requests and I-20 reprints. Serves as a back-up to the Associate Director for managing the Linkage Institute process and some standard letter-writing processes, such as for invitation letters to family members for the purpose of tourist visa application for visit or attendance of graduation.
Provides routine office support such as taking detailed meeting minutes; shares in management of the advisors’ and directors’ calendars, scheduling meetings/appointments as needed; assists with work arrangements for ISS staff.
Eligible to serve as a Designated School Official:
https://studyinthestates.dhs.gov/2013/07/questions-designated-school-officials-who-eligible-be-dsoExpected Salary:$19.00 - $21.00/hourMinimum Requirements:High school diploma or equivalent and one year of relevant experience.Eligible to serve as a Designated School Official:https://studyinthestates.dhs.gov/2013/07/questions-designated-school-officials-who-eligible-be-dsoPreferred Qualifications:EDUCATION & TRAINING
Bachelor's degree
Federal Educational Rights and Privacy Act (FERPA) training (provided)
KNOWLEDGE and EXPERIENCE
Knowledge of and experience with F-1 immigration regulations
Knowledge of and experience with UF rules, regulations, and processes
SKILLSEffective communication; attention to detail; managing multiple priorities; attentive to deadlines; problem solving; service excellence; active learning; teamwork;Special Instructions to Applicants:In order to be considered, you must upload your cover letter and resume.Application must be submitted by 11:55 p.m. (ET) of the posting end date.This position is eligible for veteran’s preference. If you are claiming veteran’s preference, please upload a copy of your DD 214 Member Copy 4 with your application for consideration. See ourVeteran's Preference Page (https://jobs.ufl.edu/applicant-resources/veterans/) for more specific information.Health Assessment Required:NoAdvertised: 30 Jul 2024 Eastern Daylight TimeApplications close: 06 Aug 2024 Eastern Daylight Time
