POSITION SUMMARY: The Accounting Assistant provides administrative and accounting support to the Finance team, helping ensure the efficient processing of financial transactions and day-to-day office operations. This role supports accounts receivable activities, assists with expense and invoice administration, maintains key records and documentation, and serves as a liaison for various operational functions, including mail services, parking administration, and office supply management.DUTIES AND RESPONSIBILITIES:Accounting and Financial SupportAssist with preparing accounting posts and supporting documentation from the Box Office and Development department for review and processingUpload accounting posts from Tessitura into Financial Edge NXT and assist in reconciling transactions as neededPrepare and deliver cash deposits to the bank on scheduled deposit daysProvide administrative support related to executive expenses, including gathering documentation, coding support, and credit card reconciliation assistanceAssist with processing and organizing occasional invoices and related supporting documentationMaintain organized financial records and assist with document retention practicesInsurance and Administrative SupportAssist with maintaining insurance policy files and related documentationTrack insurance policy renewals, prepaid expenses, and supporting recordsSupport forecasting and budgeting activities by maintaining accurate insurance-related schedules and documentationOffice SupportManage incoming and outgoing mail, including monitoring mail for checks and coordinating FedEx, UPS, and other shipmentsOrder, receive, and maintain office supply inventoryServe as the primary administrator for employee parking cards, including issuing new cards, replacing lost or damaged cards, maintaining records, and coordinating with the City of Miami Beach when necessaryAssist with special projects and other administrative or finance-related duties as assigned
