GOVERNMENT ANALYST II - 41001338 Date: Mar 21, 2024 Location: TALLAHASSEE, FL, US, 32301 The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website (http://www.dms.myflorida.com/workforceoperations/humanresourcemanagement/forjobapplicants/everify) .Requisition No: 825701 Agency: Office of the Attorney GeneralWorking Title: GOVERNMENT ANALYST II - 41001338Pay Plan: Career ServicePosition Number: 41001338 Salary: $50,000.08 Annually Posting Closing Date: 03/31/2024 Total Compensation Estimator Tool (https://compcalculator.myflorida.com/) Our Organization and Mission: The Office represents the State of Florida in state and federal civil and criminal courts, from trial courts to the Supreme Court of the United States. Pay: $50,00.08 Annually Position Summary: This is a position within the Office of the Attorney General, Administrative Services – Finance & Accounting. This position will oversee the final review of both STMS and WORKS transactions which will require a working knowledge of the Statewide Travel Management System, Bank of America PCard WORKS and FLAIR. Qualifications:
A bachelor's degree from an accredited college or university and three years of professional experience in systems analysis, management analysis, program planning, program research, program evaluation, engineering, or administrative work.
A master's degree from an accredited college or university can substitute for one year of the required experience.
Professional or nonprofessional experience as described above can substitute on a year-for-year basis for the required college education.
Preference may be given to those applicants who have experience working with both the STMS and PCard Works applications.
Note:Experience must be documented on the submitted application.
The Work You Will Do: This position includes but is not limited to the following duties:
Audits various types of invoices which include but are not limited to travel and expense reimbursements; purchase orders; contractual services; subscriptions; machine leases; maintenance agreements; grant payments; local project grants; lease payments; revolving fund reimbursements and insurance payments.
Preparing code sheets for data entry into the Florida Accounting Information Resource (FLAIR) using the appropriate cost centers and making the required number of copies to be included with the voucher that is kept both internally and/or sent to the Department of Financial Services when required.
Audits and process purchasing card payments within the PCard Works application within the 10-day time frame according to the CFO’s Reference Guide for State Expenditures and agency procedures.
Verifies authorization of payment and ensures compliance with 215.422, F.S.
Verify changes on invoices and direct orders.
Prepares DFS Contractual Service Summary forms as necessary which includes researching and reporting previous payments.
Prepare journal transfers to allocate costs to the appropriate offices.
Contact vendors concerning errors on invoices, overruns, shortages, and all other problems.
Check invoices over 30 days old, verifying whether paid previously or still outstanding.
Research outstanding invoices and statements received from vendors and communicate with vendors as needed.
Assist with the Reconciliation of the outstanding encumbrance reports on a quarterly basis.
Process requests for warrant cancellations and duplicate warrant, including maintenance of document files.
Review voucher schedules to ensure that required documentation is included and amounts are correct prior to submission to DFS for payment of all invoices. This includes TR58 corrections, journal transfer corrections, reduction and deletion of payments.
Acts as the primary reviewer for the PCard Works application ensuring that all the required documentation has been submitted and that the appropriate cost centers/project codes are used.
Acts as the backup for the Finance and Accounting Director II.
Assist in handling questions relating to payments that are handled by Finance and Accounting unit upon receipt by fax, email, or phone.
The Benefits of Working for the State of Florida: Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:
Annual and Sick Leave benefits.
Nine paid holidays and one Personal Holiday each year.
State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options.
Retirement plan options, including employer contributions (For more information, please click www.myfrs.com ).
Flexible Spending Accounts
Tuition waivers.
And more! For a more complete list of benefits, visit www.mybenefits.myflorida.com .
IMPORTANT NOTICE: To be considered for the position, all applicants must:
Submit a complete and accurate application profile necessary for qualifying such as dates of service, reason for leaving, etc. In addition, all applicants must ensure all employment and/or detailed information about work experience is listed on the application (including military service, self-employment, job-related volunteer work, internships, etc.) and that gaps in employment are explained. NOTE: Any required experience and/or preferences listed in the advertisement must be verified at the time of application.
Ensure that applicant responses to qualifying questions are verifiable by skills and/or experience stated on the employment application and/or resume. Applicants who do not respond to the qualifying questions will not be considered for this position.
The elements of the selection process may include a skill assessment exercise.
Current and future vacancies may be filled from this advertisement for a period of up to six months. Following the six-month period, a new application must be submitted to an open advertisement to be considered for that vacancy.
OAG employees are paid biweekly. All state employees are required to participate in the direct deposit program pursuant to s. 110.113, F.S.
CRIMINAL BACKGROUND CHECKS/ DRUG FREE WORKPLACE: All OAG positions are "sensitive or special trust" and require favorable results on a background investigation including fingerprinting, pursuant to s. 110.1127(2)(a), F.S. The State of Florida supports a Drug-Free Workplace, all employees are subject to reasonable suspicion or other drug testing in accordance with section 112.0455, F.S., Drug-Free Workplace Act. We hire only U.S. citizens and those lawfully authorized to work in the U.S.
E-VERIFY STATEMENT: The Office of the Attorney General participates in the U.S. government’s employment eligibility verification program (E-Verify). E-Verify is a program that electronically confirms an employee’s eligibility to work in the United States after completion of the employment eligibility verification form (i-9).
PERSONS WITH DISABILITY/ADA STATEMENT: The OAG supports the employment of individuals with disabilities and encourages them to seek employment within our agency. If you need an accommodation because of a disability, as defined by the Americans with Disabilities Act, in order to participate in the application process, please notify the people first service center at 877-562-7287. If you need accommodation during the selection process, please notify the hiring authority in advance to allow sufficient time to provide accommodation.
REMINDERS: Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from SSS. For more information, please visit the SSS website at: https: //www.sss.gov. If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. If you return to FRS employment before satisfying the required waiting period, your retirement may be voided, and you may have to repay all benefits you have received, including any Deferred Retirement Option Program (DROP) payout.
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clickinghere (http://www.dms.myflorida.com/content/download/97612/566545) . All documentation is due by the close of the vacancy announcement. Nearest Major Market:Tallahassee
