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Job Summary
The Accounting Assistant/Office Coordinator responsibilities include managing expense reports and reimbursements, entering financial transactions into our internal databases, tracking and resolving outstanding payment issues, generate weekly aging reports in a timely manner and reconciling invoices and ensures that work is properly completed in a timely and accurate manner. Detail-oriented individual with a minimum of 3 years Account Receivable and Collection experience with light office administration duties. The position will also be responsible for carrying out various functions within an office environment to ensure that the administrative duties required by the company are performed in an efficient and results oriented manner.
The applicant should display a positive and proactive attitude, strong organizational skills, the ability to prioritize and multitask and be a strong communicator, both paper and over the phone, as he or she will frequently deal with higher levels of management.
Essential Duties and Responsibilities
Providing support to the Accounting Department.
Performing basic office tasks, such as filing, data entry, answering phones, processing the mail, etc.
Handling communications with clients and vendors via phone, email, and in-person.
Processing transactions, issuing checks.
Monitor accounts to identify outstanding debts.
Make daily collection calls.
Conduct account research and analysis.
Maintain an accurate aging report.
Send statement to outstanding customers.
Research and respond to all accounts receivable inquiries in a prompt manner.
Preparing and maintaining AP/Job files.
Assist with payroll timesheet management.
Coordinate office events and employee awards.
Other duties as assigned.
Requirements
Proficiency with computers and bookkeeping software, strong typing skills.
Exceptional time management and verbal and written communication skills.
Familiarity with basic accounting principles.
Professional manner and a strong ethical code.
Ability to multitask and remain motivated and positive.
Commitment to working efficiently and accurately.
Proven experience as a Collection Specialist or similar role.
Knowledge of billing procedures and collection techniques.
Familiarity with laws related to debt collection.
Working knowledge of MS Office and databases.
Comfortable working with targets.
Patience and ability to manage stress.
Excellent communication skills (written and oral).
Skilled in negotiation.
Problem-solving and organizational skills.
Customer/Client Focus.
Qualification/Requirements
High school diploma; Associate’s/Bachelor’s degree is a plus
Minimum of 3 years’ collection experience
Proficient in the use of Microsoft Office
Strong interpersonal, written and verbal communication skills
