Executive Assistant to the Commissioner (Office Specialist II Supervisor)Augusta , Maine , United States | Education | Full-time | Partially remote Apply by: Jan. 3, 2025 Apply with Linkedin ApplyDEPARTMENT OF EDUCATION COMMISSIONER'S OFFICE Executive Assistant to the Commissioner (Office Specialist II Supervisor) Opening Date: December 17, 2024 Closing Date: January 3, 2025 Job Class Code: 6593Grade: 22 - Confidential Salary: $49,233.60 - $70,824.00/AnnuallyPosition Number: 014000011 Are you an administrative professional who takes pride in a high degree of accuracy, thrives while balancing multiple priorities, and feels comfortable in a highly visible role? If so, your next career may be with Maine’s Department of Education as the Executive Assistant to the Commissioner. As the Executive Assistant to the Commissioner, you will:
Provide advanced administrative work including:
administering the Commissioner’s calendar,
organizing meetings with and for the Commissioner,
researching and preparing for initiatives and meetings,
preparing reports, presentations, informational materials and other communications,
setting up necessary technology, scheduling and hosting virtual meetings, and
ensuring the efficient, orderly operation of an extremely busy office.
This position has high level public relations responsibilities, including (but not limited to) communicating on behalf of the Commissioner with members of the public, legislators, the media, the Governor, and other state agency executives.
Successful candidates will have:
Excellent critical thinking and organizational skills
The ability to manage change and shifting priorities based on leadership requests
Impeccable independent judgment
Proactive and self-directed initiative
Informed decision making on complex administrative matters
The ability to compose, review, and edit complex and/ or technical business correspondence
Discretion and judgement in dispensing information
Proficiency in Microsoft Office, including Outlook, Teams, Excel and Word, as well as Zoom
Knowledge of research principles, including conducting research, gathering information, analyzing results and making sound conclusions and or recommendations
MINIMUM QUALIFICATIONS
Training, education, or experience in administrative work that demonstrates:
1) competency in applying a proficient knowledge of modern office practices to perform advanced administrative support tasks at the statewide level that are broad in scope and functionally diverse, and
2) the ability to use independent judgment, initiative, and decision making on complex administrative matters.
All positions in this classification assume the qualifications of:Office Assistant I,Office Assistant II,Office Associate I, Office Associate II andOffice Specialist I.
Benefits of working for the State of Maine:
No matter where you work across Maine state government, you find employees who embody our state motto—"Dirigo" or "I lead"—as they provide essential services to Mainers every day. We believe in supporting our workforce's health and wellbeing with a valuable total compensation package, including:
Work-Life Fit – Rest is essential. Take time for yourself using 13 paid holidays , 12 days of sick leave , and 3+ weeks of vacation leave annually. Vacation leave accrual increases with years of service, and overtime-exempt employees receive personal leave.
Health Insurance Coverage – The State of Maine pays 85%-95% of employee-only premiums ($11,196.96 - $12,514.32 annual value), depending on salary. Use this chart to find the premium costs for you and your family, including the percentage of dependent coverage paid by the State.
Dental Insurance – The State of Maine pays 100% of employee-only dental premiums ($387.92 annual value).
Retirement Plan – The State contributes the equivalent of 18.09% of the employee's pay towards the Maine Public Employees Retirement System (MainePERS).
State employees are eligible for an extensive and highly competitive benefits package (https://www.maine.gov/bhr/state-jobs/compensation-benefits) , covering many aspects of wellness. Learn about additional wellness benefits for State employees from the Office of Employee Health and Wellness (https://www.maine.gov/bhr/oeh/) .
Note: Benefits may vary somewhat according to specific collective bargaining agreements and are prorated for anything less than full-time.
There's a job and then there's purposeful, transformative work. Our aim is to create a workplace where you can learn, grow, and continuously refine your skills. Applicants demonstrate job requirements in differing ways, and we appreciate that many skills and backgrounds can make people successful in this role. As an Equal Opportunity employer, Maine State Government embraces a culture of respect and awareness. We are committed to creating a strong sense of belonging for all team members, and our process ensures an inclusive environment to applicants of all backgrounds including diverse race, color, sex, sexual orientation or gender identity, physical or mental disability, religion, age, ancestry, national origin, familial status or genetics. If you’re looking for a great next step, and want to feel good about what you do, we’d love to hear from you. Please note reasonable accommodations are provided to qualified individuals with disabilities upon request.Thinking about applying?Research shows that people from historically excluded communities tend to apply to jobs only when they check every box in the posting. If you’re currently reading this and hesitating to apply for that reason, we encourage you to go for it! Let us know how your lived experience and passion set you apart.
