Associate AccountantJob Code: 2024-700-005Division: Financial ServicesFT/PT Status: Regular Full TimePosition Based In: HiramApply Before: 09/18/2024Job Summary:Responsible for managing the full cycle accounts payable processes of the company, including payments on vendor invoices, audits, and sales tax. Resolve outstanding payments through communication with departments, vendors, and clients. Ensure compliance with company and regulatory sales tax policies. Prepare monthly account reconciliations and board reports including researching any variances.Key Responsibilities:
Process, record and pay invoices, bills, and other transactions. Close Accounts Payable each month and review any outstanding invoices that need approval.
Resolve any outstanding payment issues with departments, vendors, and clients.
Match supplier invoices to approved purchase orders. Coordinates with purchasing and the warehouse on any discrepancies.
Oversees receiving W-9s from vendors and maintains records for compliance with state regulatory agencies.
Process accounts payable using various options including paper checks, ACH payments, credit cards and wires.
Coordinates stop payments for accounts payable with vendors and the bank.
Prepares annual 1099s and corresponds with the IRS to ensure compliance with tax laws.
Reviews invoices for the appropriate application of sales tax. Works with vendors and state regulatory agencies to resolve any issues. Monitors invoices for sales tax and self-assess use tax when appropriate.
Responsible for preparing and submitting the monthly Sales & Use Tax Return. Monitors and resolves any revenue discrepancies from the billing system.
Reviews and processes employee expense reports for compliance with company expense policy and IRS tax regulations.
Provides new user and refresher training for the Accounts Payable electronic system, as well as educational training for users on applicable sales tax issues.
Coordinates with Cooperative employees on accounting issues including, but not limited to, general ledger account numbers and budget item classifications.
Prepare and reconcile the quarterly franchise report in compliance with the contracts with the franchise cities. Coordinates with the Manager of Commercial Marketing for proper distribution and communication of any discrepancies.
Coordinates with Manager of Accounting and prepares operating reports for internal personnel and external agencies, which includes, but is not limited to, the monthly board reports, special board requests, annual property tax return, annual form 990, annual report for unclaimed property, and year-end forms.
Reports to the Manager on instances of non-adherence to policy and unreconciled differences between the general ledger trial balance and appropriate subsidiaries.
Reviews work and provides support for all positions within the accounting department.
Works with external personnel and agencies including, but not limited to, RUS, CFC, FFB, CoBank, financial institutions, governmental agencies, and outside auditors on various requests including annual audit and required report filings, such as forms 1099’s and sales tax reporting.
Required Education, Knowledge, Skills and Abilities:
Requires a bachelor’s degree. Degree in business, accounting, or finance major desired.
Above average knowledge and skill in business math, banking, finance, cash management, tax research, and budgetary procedures are desirable. Three (3) years current electrical cooperative experience with accounting, finance, cashiering or audit experience.
Must be willing to complete the RUS accounting course, be knowledgeable of content of RUS bulletins, governmental agency requirements, generally accepted accounting principles and generally accepted auditing standards including yellow book regulations, cooperative policies, and procedures.
Requires a working knowledge of PC for use with MS Outlook, MS Excel, and MS Word.
Ability to create and manage Excel spreadsheets to prepare, complete and distribute reports and other pertinent information to management and/or team members or other employees.
Must have excellent interpersonal skills to deal with employees, other departments, and external contacts.
Require strong problem solving, organizational skills, planning skills and attention to detail.
Ability to maintain confidentiality of Cooperative records.
Ability to evaluate situations, make sound decisions and act on those decisions.
Bilingual Preferred.
Must satisfactorily pass GreyStone’s pre-employment physical, drug screen, degree verification, criminal background, and credit check.
Physical Demands (if applicable):General office environment with frequent interruptions and considerable pressure. Requires flexibility to report if called to work in disaster situations.
