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DescriptionFor each assigned project, the Preconstruction Project Manager will:
Ensure the Job Start-Up Process is completed in a timely manner
Deliver Customer Welcome Letter
Bill Deposit Invoice
Confirm Legal Entity and Property Name
Ensure the Job Information Sheet is Complete
Confirm change order and billing processes (Email; Physical Mail; Procore)
For customers requiring an online tool; the initial setup of that tool for all parties
Accurately communicate and coordinate any and all customer design changes in a timely manner
Read and Understand the Initial Job Scope of Work and verify any unique conditions
Read and Analyze bid drawings (Architectural and/or Structural)
Fill out drafting min. requirements for the project to start
Track any design changes during the preconstruction phase through Autodesk build
Ensure final order information is complete (Colors, other minor details, etc.)
Effectively communicate changes to Engineering, Drafting, and Compliance
Ensure the change order process is completed for design changes during the preconstruction phase
Ensure final changes are accurately incorporated into SSI Shop Drawings
Ensure pricing is verified before releasing it to the Project Manager
Communicate and coordinate any Engineering or Drafting Request for Information
Communicate, follow up, and return RPF requests to Engineering and Drafting
Follow-up on drawing status / Be the voice of the customer to get drawings completed on time
Communicate “on-hold” status for incomplete RFI requests to the customer
Ensure drafting has the latest proposal and/or change orders that would change our scope
Complete the Blue sheet through the pre-construction phase of the project
Ensure Contracts and Compliance Process is completed
Ensure Customer Submittals are delivered in accordance with the customer contract
Ensure Storage Structures Plans match the proposal/contract scope & Architectural Drawings
Release projects in CRM to begin construction
Document Site Conditions for construction planning
Read and Analyze Site Plans
Determine site accessibility, if any local trades are required, General Site conditions, allowed laydown area, availability of temporary power, underground/overhead obstacles, dirt work and foundation schedule, construction sequencing requests, and other critical information
Document communications and critical events utilizing CRM System & Autodesk Build
Follow up, Track, and Update customer's progress on-site work and foundations
Ensure that project design proceeds so that long lead time items are ordered in a timely manner
Schedule and provide information/documents for the Construction Hand-off meeting
Key Measures of success include:
High repeat orders / High net promoter score from customers
Proactive delivery and execution of change orders
On-time delivery of submittals and shop drawings
KEY ACTIONSFocus should be placed on highly responsive communication and effective follow-up and follow-throughREQUIREMENTS
EDUCATION AND TRAINING
Bachelor’s Degree in Building Sciences, Project Management, or a related field
Experience may be accepted in lieu of education.
EXPERIENCE
Minimum of (3) years of experience in a general contractor or subcontractor construction company
Minimum of (3) years of experience in coordination and planning of construction projects
KNOWLEDGE AND SKILLS
Knowledge of construction business practices
Excellent command of project management tools and technics
Strong organizational and follow-up skills
Ability to investigate problems or potential problems to avoid reoccurrence
Ability to establish short-term and long-term plans to meet future needs
Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook)
Ability to communicate at numerous levels internal and external to the company
Excellence in oral and written communication in English
PHYSICAL AND SAFETY REQUIREMENTS
Occasionally travel to and walk through active construction sites including unleveled/broken ground and temporary stairwells
Able to talk, hear, and use hands to finger, handle, or feel
Able to stand, walk, sit, and type 8 – 10 hours per day
Able to use close vision, distance vision, depth perception, and adjustment of focus
Reasonable accommodations are made to enable individuals with disabilities to perform essential job functions
OTHERS
Displays attention to detail
Produces error-free work
Is deadline-oriented
Makes sure that customers’ requests come first
Is a self-starter who thinks of innovative, faster ways to accomplish tasks
Works with minimal supervision
Is flexible and able to adapt to our dynamic environment
