Our law firm is top notch on Oahu! Great team to work with!
This position supports the real estate legal practice in the preparation of documents, filings and recordation of documents, and related correspondence.
The team assistant provides the attorney(s) and legal assistants with direct assistance, helping with assembling necessary documents and submitting for filing and recording. The team assistant schedules client appointments and provides secretarial support to the attorney(s) and legal assistants.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
1. Assist attorneys in drafting, proofreading, and preparing real estate and related corporate legal documents with
minimal supervision.
2. File and record documents in appropriate public departments.
3. Maintain attorney calendar by planning and scheduling meetings.
4. Maintain electronic filing system and hard copy filing where needed.
5. Prepare correspondence and mailings.
6. Enter timekeeper’s time for billing purposes. Assist attorneys with billing procedures.
REQUIREMENTS:
1. Knowledge of legal secretarial principles and practices at a level normally acquired through training or its equivalent. Minimum 2 years on the job experience in order to gain expertise needed to do substantive legal work in the area of real estate law.
2. Knowledgeable with filings in different departments, such as the Real Estate Commission, Land Court, Bureau
of Conveyances, Tax Department, Department of Commerce and Consumer Affairs (DCCA), and State and
Federal agencies.
3. High level of proficiency with Microsoft Office Programs.
4. Strong organizational skills, ability to multi-task effectively, follow specific procedures, prioritize work and responsibilities in a fast paced, changing environment.
5. High level of attention to detail.
Ability to proofread typed material for contextual, grammatical, typographical and spelling errors.
6. Good communication skills, both oral and written, to communicate effectively with clients and colleagues in a
clear, concise manner.
7. Ability to maintain highest levels of confidentiality.
8. Dependable, organized, strong work ethic, and work well with others.
9. Ability to work extended hours as necessary to fulfill responsibilities.
10. Commitment to professional growth and development. Acquiring Notary License required.
Salary is 55k to 67k do e
