Island Smiles Dental Care, led by Dr. Eric Stanley, is seeking a dedicated and highly organized Administrative/Personal Assistant. This role is ideal for someone who thrives on decluttering, planning, and managing tasks to create order and balance in a fast-paced environment.
About the Role:
Dr. Stanley is looking for a right-hand assistant to help eliminate unnecessary tasks, streamline operations, and support both his professional and personal life. If you're a proactive problem-solver who enjoys organizing, planning, and holding others accountable, this role is for you.
Key Responsibilities:
Decluttering & Downsizing: Assist with eliminating excess items from Dr. Stanley’s practice and storage to reduce costs, streamline operations, and eliminate unnecessary clutter.
Project Management: Hire and coordinate with professionals such as handymen, cleaners, and interior designers for the practice as needed.
Planning & Organization: Help Dr. Stanley develop and maintain a clear action plan that prioritizes high-value tasks while delegating or eliminating the rest.
Task & Calendar Management: Oversee task lists, ensure they’re added to the calendar, and help manage inboxes to maintain smooth daily operations.
Errand Support: Handle various errands such as laundry, grocery shopping, and general practice-related tasks not managed by office staff.
Hiring Support: Assist with listing job classifieds, pre-screening candidates, and handling initial hiring steps for various positions.
Work-Life Balance Support: Help Dr. Stanley stay accountable for maintaining a balanced lifestyle, including exercise routines like jiu-jitsu.
Potential for Driving: Assist with driving as needed (optional, but appreciated).
What We're Looking For:
Strong organizational skills with the ability to create structure from chaos.
Experience with project management and task prioritization.
A self-starter with excellent time-management and follow-up skills.
A proactive communicator with the ability to handle a wide range of personal and professional tasks.
Comfortable with technology for inbox management, calendar systems, and online platforms.
Discretion, reliability, and respect for privacy are essential.
Why You'll Love This Job:
Impactful Role: You'll directly contribute to creating a balanced, efficient work-life for Dr. Stanley.
Variety: From organizing the practice to managing day-to-day personal tasks, no two days will be the same.
Flexible Schedule: Part-time hours with flexibility to accommodate the right candidate's availability.
Compensation:
Hybrid Role (In-person and work from home)
Part Time 20 Hours Per Week
$20-22/hr
