Things to know | Must live on Oahu | No parking | Public transportation stipend | In-office (not remote)
Summary:
The Business Administrative Coordinator plays an important role supporting the Executive and Business Offices. This position calls for someone who is organized, pays attention to details, and can track and manage multiple projects. Responsibilities include assisting with various administrative and project tasks, including setting up vendors, preparing invoices, and processing expense reports and requests, and assisting with HR.
Executive & Business Office Responsibilities:
Support the Office Manager in the new employee onboarding process, assisting with necessary documentation, office, and IT set up.
Process accounts payable invoices using business accounting software (Ajera) for payment, setting up new vendors as needed.
Prepare outgoing invoices, compiling necessary support documents.
Complete monthly expense reports.
Assist with travel arrangements.
Meeting minutes.
Attributes:
Detail-focused.
Problem-solver.
Self-starter.
Asks great questions.
Lifelong learner.
Manages time well.
Qualifications:
Communications, Business, or other college degree and/or relevant work experience, demonstrating progressive growth/advancement.
Back office, administrative, or business office experience.
Strong written and verbal skills.
Comfort with standard office equipment, including printer, scanner, phone lines, and PC computers.
Proficient with business software including Adobe, and the Microsoft Suit, (especially) Excel and Word.
Strong verbal and written skills.
Experience in the A/E/C space helpful.
Enjoys problem solving and finding ways to improve systems.
An excellent time manager.
Valid Hawaii Driver License.
Able to pass a criminal history background check by the State of Hawaii.
