Summary:
Kohala Food Hub is a growing and dynamic nonprofit organization with opportunities for advancement. To succeed in the Administrative Assistant role, you must be digitally and mathematically fluent, organized and self-directed, have impeccable written and verbal communications, have exemplary attention to detail, and deliver excellent customer care.
The Administrative Assistant role is responsible to perform some duties of other team members when necessary or assigned. While prior experience with and passion for locally grown and made food is of benefit to this position, it is not absolutely necessary.
Reports to:
Executive Director, Director of Operations and Manager.
Kohala Food Hub Overview:
Kohala Food Hub is an aggregator, distributor, marketer and online marketplace of locally grown and produced food based in North Kohala. It is a 501(c)(3) organization focused on growing a sustainable regional food system by providing essential services and resources for local food producers and increasing community access to fresh healthy food. Kohala Food Hub helps to improve nutrition access, strengthen our rural economy, and support regenerative agricultural practices that preserve the land and our natural environment for future generations. It is located in Hawi. More information at: https://www.kohalafoodhub.com/
Primary Duties:
Emails, text messages, phone communications
Administrative work in Google Workspace, Local Food Marketplace and other digital platforms, including online POS system updates and maintenance
Paperwork printing and organizing
Communication with customers and producers
Invoice processing in Quickbooks Online
Payment processing in Relay (digital direct deposit and check bill pay platform)
Data Entry
Tracking and reporting
Includes up to 2 hours each weekend
Supporting the team with pre-packing and packing orders on Tuesdays and Wednesdays on site at Kohala Food Hub in Hāwī
Occasional in-person tabling at community events
Monthly staff meetings on site in Hāwī
Schedule and Compensation:
$22/hour starting wage
Part-Time: up to 20 hours/week; Mondays-Fridays, up to 2 hours each weekend (remote), with occasional in-person staffing of special events on weekends as needed
Paid Time Off
Staff discount rate on all Kohala Food Hub online market orders
Mileage: compensation for use of personal vehicle for performance of job duties if needed (excluding normal commute) at prevailing IRS Rate.
Skills and Personal Traits Required:
Reliable, trustworthy and positive
Strong customer service, written and verbal communication, and interpersonal skills
Competent mathematical skills and critical thinking
Spreadsheet data entry and tracking
Quickbooks invoice creation and reconciliation
Efficient and able to work at a fast pace
Self-starter and self-directed: able to work well independently and with the existing team
Qualifications:
Minimum of two years’ experience working with Internet, Email, Text Messaging,
Microsoft Office, Google Workspace or equivalent.
Free of criminal background that bears a rational relationship to the job
High School Diploma or equivalent (Required).
Working Conditions:
The Kohala Food Hub facility is a covered indoor and outdoor space. Administrative duties must at times be conducted in Kohala Food Hub’s office and at other times from the employee's home office.
In-person packing on site requires standing, pushing, pulling, and ability to lift up to 30 pounds repetitively
Experience working remotely, possessing the discipline and structure to accomplish
multiple duties and work in a variety of locations.
