Position Overview
An Office Coordinator is a role that provides essential administrative support to ensure the smooth and efficient functioning of an office.
They manage various tasks, including managing office supplies, maintaining office equipment, and handling general administrative tasks.
They also act as a vital link between different departments, facilitating communication and addressing inquiries.
Responsibilities (Tasks Associated with the Role)
Manage day to day operations of the office including but not limited to; cleanliness, organization, scheduling of maintenance, and overseeing stock of supplies and necessities.
Assisting in-office clients with purchases and questions. Anything that cannot be answered by Coordinator will then be routed to upper management.
Directing and answering calls for employees, clients, and vendors, and managing email correspondence in a timely period.
Office point of contact for vendors related to office maintenance.
Maintaining office equipment including but not limited to; printers, computers, air conditioning, company training equipment.
Prepping and preparing for company in-services and classes, including but not limited to Airport Classes, Disney, and client in-services.
Conducting in-services when needed.
Monitoring Enrollware for upcoming classes, training site rosters, issuing course completion cards and invoicing clients for training resources.
Monitoring Enrollware for instructor status, updates, instructor renewals, and emails and questions.
Maintaining accurate records of office documents, reports, and other relevant information including but not limited to; Airport, non-program clients, maintenance, and purchases.
This position is a very important position and the Office Coordinator is a key player in maintaining a productive and efficient office environment.
Skills and Qualifications
Strong organizational skills and attention to detail.
Excellent communication and interpersonal skills.
Ability to prioritize tasks and manage time effectively.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Apple relevant software.
Experience with record-keeping and data management.
This position is a full-time, Temp to Hire position.
Pay range is $20 to $22/hr. based on experience.
TO APPLY: Text "Coordinator" to 808-533-9068 and we will send you a link to our application OR apply online www.hi-employment.com
