JOB QUALIFICATIONS:
Preferred degree in Business Administration or Project Management or general and organizational training
Minimum 3 years of administrative experience, preferably in construction
Good communication skills over the phone and in person. Able to interact with internal and external customers.
Excellent verbal and written communication skills
Proficient in Microsoft Office Suites and knowledge of SharePoint helpful
Knowledge of Certified Payroll helpful
Basic Plan Reading helpful.
Detail-oriented, efficient, and exceptionally organized
Being able to work in a fast-paced environment.
Ability to multi-task projects with the ability to prioritize and plan work activities efficiently.
Ability to manage information from multiple sources concurrently.
Ability to sit for long periods of time while working on the computer and communicating with various customers via telephone.
Excellent hand-eye coordination is necessary for various pieces of equipment.
Positive service-oriented attitude toward the firm, our employees, and the clients
ESSENTIAL JOB FUNCTIONS:
Facilitate incoming/outgoing correspondence
Answer project phone calls
Set up, maintain, and closeout filing system and document logs either electronically or hard copy or both
Coordinate and process Submittals and RFIs
Audit Certified Payroll to ensure legal compliance
Take and prepare meeting minutes as well as generate project weekly and month reports
Process of monthly payment request
Maintain all logs
Assist Inspectors, Engineers, and Project Managers as needed
Maintain office supplies
Perform other duties as assigned
