Job Title: Project Coordinator 2Job DescriptionThe Project Coordinator is part of our workplace design and architecture practice and works closely with our Project Management Teams to provide administrative support on a variety of project types. Day-to-day responsibilities will consist of initial project setup, project forecasting, invoicing, and team utilization and realization tracking for projects through all project phases. The Project Coordinator will provide support to the project management team by leading project setup of various project types and sizes, and aiding in financial, operational, and administrative management through the life of various projects. This role involves estimating support for approximately 20 projects monthly with a value of approximately $250-300K in monthly revenue. The candidate will develop trust with internal teams and client partners by providing a consistent eye for detail, taking a proactive approach, and exhibiting sound judgment and problem-solving skills. Project Coordinator duties include: - Proposal support - Initial project setup in internal project management system to support finance and operations - Client and external vendor setup - Support in issuing purchase orders and other contract agreements - Project setup for internal project teams through shared online folder management system - Completion of project charters at project kickoff - Continued tracking of actual monthly revenue and forecasted revenue - Support monthly invoicing efforts - Support for tracking monthly utilization and realization reporting - Support the flow of information on all phases of the project to ensure internal and external deliverables are achieved and proper approvals are met - Manage multiple projects simultaneously - Support development of project authorization forms, proposals, and contract amendments - Help develop efficiencies and establish best practices - Troubleshoot and assist in proactive problem resolution - Review draft deliverables for quality and accuracy against client expectations - Learn and utilize project management software including data input and reporting - Attend client meetings and calls, take detailed notes, publish meeting notes, and take action when necessary - Contribute to the development of case studies and thought leadership.Hard Skills
Experience in business finance and/or operations
Six to eight years of experience in a project coordinator or management role
Solid understanding of finance, operations, and/or project management methodology
Strong Microsoft Office and Teams software skills
Understanding of Adobe Workfront
Soft Skills
Agility, resourcefulness, and flexibility to changing priorities
Detail-oriented with great attention to detail
Exceptional organizational skills
Ability to multi-task and prioritize activities
Proactive problem-solving skills
Sound judgment
Job TypeThis is a contract position with a duration of 32 Week(s).Work SiteThis is a fully remote position.Work EnvironmentFully Remote, 25 hours a week, 5 hours a dayAbout Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.Diversity, Equity & Inclusion At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:
Hiring diverse talent
Maintaining an inclusive environment through persistent self-reflection
Building a culture of care, engagement, and recognition with clear outcomes
Ensuring growth opportunities for our people
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.
