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EXECUTIVE PERSONAL ASSISTANT TO BROADCAST MEDIA CEO
We are seeking an experienced and highly skilled Executive Personal Assistant to provide comprehensive support to our principal, the CEO of a broadcast media company. The ideal candidate will possess exceptional ability to change gears quickly, provide organizational skills, high mental acuity, and be able to adapt to quick changes and unexpected situations. This role requires a proactive and detail-oriented individual who takes ownership of their responsibilities and can travel as needed. A strong gatekeeper who is experienced working with high level/high profile individuals. This position is based in Indianapolis, Indiana, no relocation is offered.
Manage the executive's complex and ever-changing calendar, scheduling appointments, meetings, and travel arrangements efficiently.
Coordinate and prioritize incoming requests and correspondence, ensuring timely responses and appropriate actions.
Prepare and edit correspondence, presentations, reports, and other documents as required with professionalism, etiquette and always keeping the principal in mind when responding.
Conduct extensive research and gather information on projects, travel, and other ad-hoc needs.
Handle confidential and sensitive information with utmost discretion and maintain strict confidentiality at all times.
Anticipate the CEO's needs and proactively provide support, including preparing materials for appearances and meetings.
Accompany the CEO on business trips, providing logistical support, and ensuring smooth travel arrangements.
Assist with personal matters, such as managing household staff, coordinating family events, and handling personal appointments.
Act as a liaison between the executive and internal/external stakeholders, maintaining effective communication channels.
Handle ad-hoc projects and assignments, demonstrating flexibility and adaptability to changing priorities.
Requirements:
Minimum of 4 years of experience as an Executive Personal Assistant or in a similar role, preferably within the entertainment or media industry.
Exceptional organizational and time management skills, with the ability to handle multiple tasks simultaneously.
High mental acuity and the ability to think critically and make informed decisions independently.
Strong attention to detail and a proactive approach to problem-solving.
Excellent written and verbal communication skills, with the ability to interact professionally at all levels.
Flexibility to adapt to changing schedules, priorities, and travel requirements.
Ability to maintain composure and professionalism in high-pressure situations.
Proficient in using productivity tools such as Microsoft Office Suite and calendar management software.
Willingness to travel as required, both domestically and internationally.
Demonstrated ability to provide personal support with discretion and maintain confidentiality.
If you are a highly organized and adaptable professional with a strong sense of ownership and a passion for providing exceptional support, we encourage you to apply for this rewarding Executive Personal Assistant role!
Schedule: Monday-Friday, 8am-5pm
Salary: 80k-100k (DOE) with benefits, and eligible for up to 10% bonus
Employment is contingent upon passing a background check, and verifiable references
Please send a resume for review!
