We are seeking an experienced and highly skilled Executive Assistant and Project Manager to provide administrative and strategic support to our Consulting Partner and Strategic Partnership Consulting (SPARC) Team. The ideal candidate will excel in calendar management, travel coordination, expense reporting, client communication, interview scheduling, data analysis and entry, preparing meeting materials, and ensuring seamless day-to-day operations.Passionate about healthcare delivery and improvement. This associate is articulate, detail oriented and a team player.This position serves a critical role with the team and is responsible for comprehensive client coordination, scheduling and creating reports with analysis and findings.Responsible for contributing and leading, as appropriate, strategic internal innovation and collaborative projects to design, deliver and improve enterprise capabilities to meet and exceed perceived value with clients.Enable the team to be efficient and effective in driving PG’s priorities. Connect, lead, and advise cross-functional work streams; drive focus on corporate objectives; communicate regularly across the organization; provide wide-ranging strategic insight to team and senior leaders.This is a Hybrid role in our South Bend, IN office (3 days per week in office required). Key Responsibilities:Administrative SupportManage calendars and scheduling of meetings, both virtually and in person.Coordinate domestic and international travel arrangements and itineraries, including flights, hotels, and rental cars.Preparation of expense reports and tracking of reimbursements.Prepare and coordinate meeting materials, presentations, and agendas.Plan, coordinate and facilitate internal and external meetings and track action items to completion.Work within spreadsheets, reports, and databases.Project ManagementSupports the SPARC Team in managing logistics for client and non-client related onsite and virtual meetings.  This includes scheduling calls, meetings and onsite visits.  For onsite visits, ensures all requirements for rooms, meals, materials and attendees are met.Serves as primary contact for SPARC Team for questions related to logistics, material needs or to aid in connection with client team; attends internal and external engagement planning calls.Supports client engagement material development using standard templates. Anticipates material needs and prepares initial drafts based on project roadmap and engagement planning meetings.  Works with identified departments to assure brand standards and emerging capabilities are captured correctly. Finalizes presentations including prooing, design and compliance with PG standards.Supports analytics using Excel and Press Ganey tools as required for engagements.Execute independently or manage strategic projects that require an enterprise view, communication, and close collaboration with key leaders.Organize, plan, or manage certain meetings, allowing the team to act engage in the discussion or to focus on additional priorities.Monitor and interpret significant industry and client experience trends, in collaboration with other key stakeholders.Maintain relationships with senior leaders and serve as an internal advisor on complex topics.Provide wide-ranging insight based on industry acumen or organizational insight to help arrive at solutions to major challenges.Lead drafting and compiling of team, client and org-wide communication. Collaborate with internal stakeholders to refine messaging and test delivery before shared by identify leader (or released).Support to industry councils and strategic client events as appropriate. Performs other duties as assigned and required.
