29057BRJob Title:Administrative AssociateDepartment:JournalismPrimary Campus:University of Kansas Lawrence CampusJob Description:75% - Administrative and Operations Support
Provides support for the academic concentration chairs to include arranging meetings. preparing materials, and reserving conference rooms.
Assists academic concentration chairs and personnel with travel accommodations, expenses, and reimbursements.
Liaison with Human Resources to ensure position descriptions are timely and accurate and that policies are followed.
Assists in the coordination and provides support for school and academic events and activities.
Drafts and edits letters, reports, and other documents for support in the Dean’s Office.
Works with KU Procurement for school expenses, concentration purchases, and ordering office supplies.
Manages student travel arrangements and expenses and serves as their primary contact.
Provides search committee support and travel arrangements for candidate visits, including scheduling and itinerary events.
Manages requests for conference rooms and classroom reservations.
Serves as the primary contact for the KU Facilities maintenance requests and organization of our faculty offices and classrooms in the Dole Center building.
Helps with front desk and Dean’s Office duties. Performs other duties related to the mission of the William Allen White School of Journalism and Mass Communications.
20% - Development and Communications Support
Produces donor letters and other recognition and distributes in a timely manner.
Manages and coordinates the collection and distribution of scholarship student thank you letters.
Coordinates with the dean and KU Endowment to advance donor relations.
Coordinates guest relations for visitors to classes and other events.
Assists the communications coordinator with School publications, communications, and updates on the school’s website.
5% - Other Duties as AssignedReq ID (Ex: 10567BR) :29057BRDisclaimer:The University of Kansas prohibits discrimination on the basis of race, color, ethnicity, religion, sex, national origin, age, ancestry, disability, status as a veteran, sexual orientation, marital status, parental status, gender identity, gender expression, and genetic information in the university's programs and activities. Retaliation is also prohibited by university policy. The following person has been designated to handle inquiries regarding the nondiscrimination policies and is the Title IX coordinator for all KU and KUMC campuses: Associate Vice Chancellor for Civil Rights and Title IX, civilrights@ku.edu, Room 1082, Dole Human Development Center, 1000 Sunnyside Avenue, Lawrence, KS 66045, 785-864-6414, 711 TTY.Work Schedule:M-F 8-5FLSA Status:NonexemptContact Information to Applicants:Suzanne DePardosuzydepardo@ku.eduRequired Qualifications:
High school diploma or GED equivalency AND two years of office experience or two years of post-secondary education.
Two years of customer service experience.
One year experience utilizing MS Office and general computer skills.
Employee Class:U-Unclassified Professional StaffAdvertised Salary Range:$40,000 - $48,000FTE:1.0Preferred Qualifications:
Flexibility, strong interpersonal skills, ability to work as part of a team, as well as independently as evidenced by application materials.
Demonstrated organizational skills and attention to detail evidenced by prior work experience.
Strong problem-solving skills evidenced by prior work experience.
Excellent verbal and written communication skills as evidenced by application materials and interview process.
Experience working with sensitive information with discretion to maintain confidentiality and security.
Experience that required the ability to meet deadlines and adapt to changing priorities.
Experience supporting an executive-level position or in higher education.
Thorough knowledge of the structure, policies and procedures of KU.
Experience with event planning.
Knowledge of Adobe products for creating and editing documents.
Knowledge of software programs used at KU: FITC, Concur, Maximo, 25Live, and Zoom.
Experience with basic accounting.
Position Overview:The William Allen White School of Journalism and Mass Communications seeks an administrative associate to join our dynamic, flourishing, and congenial workplace. We seek an associate who is a fast learner, provides excellent customer service, excels in decision making, and takes the initiative to help where needed. This person works closely with and supports the dean’s executive associate, and the hospitality and communications coordinators to support aspects of running a well-organized operation. The ideal candidate is efficient, detail-oriented, friendly, conducts themself in a courteous manner, presents a positive and professional image, and enjoys being part of a team environment.KU’s excellence is a result of the rich tapestry of experiences, perspectives, and backgrounds of our faculty, staff, students, and colleagues from across our nation and the globe. At KU, we invest in continuous learning and growth by creating a climate where people engage in respectful dialogue and debate and support each other’s success. We foster a culture of care where each person is seen, heard and valued. When people feel a true sense of belonging, we believe they are better able to reach their full potential and achieve remarkable things. The successful candidate must be eligible to work in the U.S. by the effective date of the appointment.Reg/Temp:RegularApplication Review Begins:07-Oct-2024Anticipated Start Date:04-Nov-2024Additional Candidate Instruction:In addition to the online application, the following documents are required to be considered for this position:
Cover letter addressing how you meet the required and preferred qualifications
Resume
Contact information for three professional references
Initial candidate review will begin October 7, 2024. To ensure consideration, please apply prior to October 6, 2024.Job Family:Administrative Support-KULWork Location Assignment:On-Site
