Administrative Assistant 5Print (https://www.governmentjobs.com/careers/louisiana/jobs/newprint/4616909) ApplyAdministrative Assistant 5Salary $2,978.00 - $5,843.00 MonthlyLocation Baton Rouge, LAJob TypeClassifiedJob NumberMVA/SP/198675DepartmentLDH-Medical Vendor AdministrationOpening Date08/13/2024Closing Date8/18/2024 11:59 PM Central
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Supplemental InformationThe Louisiana Department of Health is dedicated to fulfilling its mission through direct provision of quality services, the development and stimulation of services of others, and the utilization of available resources in the most effective manner.LDH serves as a model employer for individuals with disabilities.This position is located within the Louisiana Department of Health / Medical Vendor Administration / Medicaid Enterprise Systems / East Baton Rouge ParishAnnouncement Number: MVA/SP/198675Cost Center: 3052080300Position Number: 96036This vacancy is being announced as a Classified position and may be filled as a Job appointment, Probationary or Promotional appointment.(Job appointments are temporary appointments that may last up to 48 months)AN IDEAL CANIDATE SHOULD POSESS THE FOLLLOWING COMPETENCIES:Communicating Effectively: The ability to relay information correctly and appropriately to connect people and ideas.Thinking Critically:The ability to objectively question, analyze, interpret, and evaluate information to form a conclusion.Working with Financial Information: The ability to use financial data to guide, drive, and convey the financial standing and/or outlook of an organization.Demonstrating Initiative:The ability to assess information and take action independently to help the organization achieve its goals.Following Policies and Procedures:The ability to comply with policies and procedures of the organization as well as State Civil Service rules, and all applicable federal and state laws.Managing Time: The ability to control your time to increase effectiveness, efficiency, or productivity.Solving Problems:The ability to discover solutions to problems.Using Data: The ability to use relevant and valid data to inform a recommendation for action.NOTE REGARDING THE ADVERTISED PAY: The actual starting salary depends on the education and experience of the selected applicant.Please click on the below links to learn more about each job level:State Civil Service Job Information Finder (https://apps01.civilservice.louisiana.gov/onestopjobinfo/JobView2.aspx) No Civil Service test scoreis required in order to be considered for this vacancy.To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.Resumes WILL NOT be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.For further information about this vacancy contact:Shambrielle PoolerShambrielle.Pooler@la.govLDH/HUMAN RESOURCESBATON ROUGE, LA 70821This organization participates in E-Verify, and for more information on E-Verify, please contact DHS at 1-888-464-4218. Minimum QualificationsMINIMUM QUALIFICATIONS:Four years of experience in which clerical work was a major duty.SUBSTITUTIONS:Training in a business or clerical-related curriculum in a business school or technical institute will substitute for the required experience on the basis of six months of training for six months of experience for a maximum of one year of the required experience.Completion of a business or clerical-related curriculum in a business school or technical institute will substitute for a maximum of one year of the required experience.College training will substitute for the required experience on the basis of 15 semester hours for six months of experience.NOTE: Business or technical school training with less than completion will only be credited in six month increments. Similarly, college training will only be credited in 15 semester hour increments.NOTE: Any college hours or degree must be from an accredited college or university.Job ConceptsFunction of Work:To serve as the special assistant to a classified/unclassified executive or high-ranking classified administrator.Employees perform duties independently and exercise a high degree of independent judgment and initiative in determining the approach/action to take in non-routine situations.Level of Work:Advanced.Supervision Received:General from a classified/unclassified executive or high-ranking classified administrator. Supervision Exercised:May supervise 1-2 lower-level personnel.Location of Work:May be used by all state agencies.Job Distinctions:Differs from Administrative Assistant 4 by the presence of responsibility for serving as special assistant to a classified/unclassified executive or a high-ranking classified administrator.Differs from Administrative Assistant 6 by the absence of responsibility for serving as the confidential executive assistant to the unclassified Secretary, Deputy Secretary, Undersecretary, Assistant Secretary, or equivalent high-level classified/unclassified executive of a major state department.Examples of WorkPerforms and supervises administrative support activities such as maintaining files and central records, printing and duplicating services, security, purchasing of supplies and equipment, mail operations, and preparation of payroll and personnel records and reports.Serves as executive support to department advisors and decision-makers, including high-level administrators.Schedules and prepares materials for meetings, interviews, and events. Assists in the onboarding and off-boarding of section staff.Serves as the time administrator, back-up time administrator and personnel liaison for multiple sections; enters payroll data, runs payroll reports, troubleshoots payroll issues, and liaises with HR on payroll/personnel related issues.Serves as the purchasing, property and travel liaison for multiple sections.Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career. As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:Insurance Coverage More information can be found at https://info.groupbenefits.org/Parental Leave– Up to six weeks paid parental leaveMore information can be found athttps://www.civilservice.louisiana.gov/Parental-Leave/Default.aspxHolidays and Leave – State employees receive the following paid holidays each year:
New Year's Day
Martin Luther King, Jr. Day,
Mardi Gras,
Good Friday,
Memorial Day,
Independence Day,
Labor Day,
Veteran's Day,
Thanksgiving Day and Christmas Day.
Additional holidays may be proclaimed by the GovernorState employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.Retirement – State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):
Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video (https://lasersonline.org/wp-content/uploads/2016/07/YourRetirementSystem.mp4) to give you more detailed information about their system
Teacher's Retirement System of Louisiana (www.trsl.org),
Louisiana School Employees Retirement System (www.lsers.net), among others
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CE: Rate your ability to communicate effectively based on our definition: The ability to relay information correctly and appropriately to connect people and ideas.
1= I have no experience and/or am uncomfortable communicating effectively
2= I have limited experience or require assistance to communicate effectively
3= I can communicate effectively
4= I can communicate effectively and help others improve their communication
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CE: Explain your rating by providing specific and relevant examples in the box below.
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DIn: Rate your ability to demonstrate initiative based on our definition: The ability to assess information and take action independently to help the organization achieve its goals.
1= I have no experience and/or am uncomfortable demonstrating initiative
2= I have limited experience or require assistance to demonstrate initiative
3= I can demonstrate initiative
4= I can and help others improve their ability to demonstrate initiative
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DIn: Explain your rating by providing specific and relevant examples in the box below.
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MT: Rate your ability to manage time based on our definition: The ability to control your time to increase effectiveness, efficiency, or productivity.
1= I have no experience and/or am uncomfortable managing time.
2= I have limited experience or require assistance to manage time
3= I can manage time
4= I can manage time and help others improve their ability to manage time
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MT: Explain your rating by providing specific and relevant examples in the box below.
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SP: Rate your ability to solve problems based on our definition: The ability to discover solutions to problems.
1= I have no experience and/or am uncomfortable solving problems
2= I have limited experience or require assistance to solve problems
3= I can solve problems
4= I can solve problems and help others improve their ability to solve problems
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SP: Explain your rating by providing specific and relevant examples in the box below.
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AgencyState of LouisianaAddressFor agency contact information, please refer tothe supplemental information above.Louisiana State Civil Service, Louisiana, 70802Phone(866) 783-5462Websitehttp://agency.governmentjobs.com/louisiana/default.cfmApplyPlease verify your email addressVerify Email
