Administrative Coordinator 4Print (https://www.governmentjobs.com/careers/louisiana/jobs/newprint/4750318) ApplyAdministrative Coordinator 4Salary $2,602.00 - $4,682.00 MonthlyLocation Baton Rouge, LAJob TypeClassifiedJob Number203334DepartmentLA State Board-NursingOpening Date12/04/2024Closing Date12/14/2024 11:59 PM Central
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Supplemental InformationAbout this position:AN IDEAL CANDIDATE SHOULD POSSESS THE FOLLOWING COMPETENCIES: Accepting Direction: The ability to accept and follow directions from those higher in the chain of command. Communicating Effectively: The ability to relay information correctly and appropriately to connect people and ideas. Following Policies and Procedures: The ability to comply with policies and procedures of the organization as well as State Civil Service rules, and all applicable federal and state laws. Acting with Ethics and Integrity: The ability to be consistent, honest, and a trustworthy steward of State resources. Adapting to Change: The ability to adjust plans, expectations, and behaviors in response to change. Demonstrating Accountability: The ability to accept ownership for your actions, behaviors, performance, and decisions. Focusing on Customers: The ability to serve the needs of those who support and/or rely on the services provided.No Civil Service test score is required in order to be considered for this vacancy.To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.Resumes WILL NOT be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete. For further information about this vacancy contact:LaQueda RicksLouisiana State Board of Nursing225-755-7500ricksl@lsbn.state.la.usMinimum QualificationsMINIMUM QUALIFICATIONS:Three years of experience in which clerical work was a major duty.SUBSTITUTIONS:Training in a business or clerical-related curriculum in a business school or technical institute will substitute for the required experience on the basis of six months of training for six months of experience for a maximum of one year of the required experience.Completion of a business or clerical-related curriculum in a business school or technical institute will substitute for a maximum of one year of the required experience.College training will substitute for the required experience on the basis of 15 semester hours for six months of experience.NOTE: Business or technical school training with less than completion will only be credited in six month increments. Similarly, college training will only be credited in 15 semester hour increments.NOTE: Any college hours or degree must be from an accredited college or university.Job ConceptsFunction of Work:To perform complex, often specialized, paraprofessional duties that require independent judgment to accomplish in support of the staff members and/or operations of an organizational unit or program.Work requires individual discretion in the application of policies and procedures. Duties increase in scope and complexity, and consist mainly of departmental-program duties.Level of Work:Advanced.Supervision Received:General from higher-level clerical and/or supervisory personnel.Supervision Exercised:May supervise 1-2 lower-level personnel.Location of Work:May be used by all state agencies.Job Distinctions:Differs from Administrative Coordinator 3 by the presence of paraprofessional duties that involve a higher degree of specialization, complexity, and/or independent judgment.Differs from Administrative Program SpecialistA by the absence of professional-level duties that involve a variety of administrative functions or management of a departmental or statewide program.Examples of WorkResponsible for administrative and operational human resources duties to include but not be limited to processes personnel and payroll forms needed to complete appointments, merit increases, promotions, transfers, and separations, etc.; Evaluates, updates, calculates, and monitors annual/sick leave usage and prepare bi-weekly reports to disseminate to the Directors and Chiefs. Schedules employees for training classes and documents the completed coursework.Schedules interviews, drug and background screenings, and processes reference checks ofselected applicants. Sets up schedules for new hire orientation and provides employees with required documents and required employee badges. Establishes personnel files and assists with maintaining employee files in accordance with LSBN Records Schedule.Assists the Chief Administrative Officer and the Human Resources Analyst with employee/personnel projects, including but not limited to: writing and editing policies, memos, and other confidential communications; reconciling invoices for employee benefits, coordination of employee appreciation/celebration events, as needed.Provides confidential administrative and technical assistance to the Chief Administrative Officer with duties that require a high degree of independence and judgement in determining the approach/action to take in non-routine matters. Provides technical and administrative assistance in a variety of administrative areas including but not limited to LSBN fiscal, personnel, risk management, property/building, security, telecommunication, records retention, travel, and other departmental matters. Collects and compiles departmental or agency data for monitoring or reporting purposes. Prepares materials needed for meetings, such as agendas, handouts, binders, etc. May attend meetings and transcribe minutes. Maintains departmental electronic and paper files in a manner that ensures completeness of documentation and in a manner that is easily retrievable.Provides administrative and technical support to CAO in preparation of contracts, amendments, and securing approvals from DOA; Communicates with contractors to obtain supporting documentation and signatures as directed; Drafts and updates template letters as required.Effectively communicates with internal and external relationships in writing, telephone, or e-mail.Serves as a member of LSBN’s Records and Information Management team. Assists in theimplementation of LSBN’s new e-records management initiative; Assists with capturing, quality assurance, and disposition of agency records which includes but are not limited to the following:
Receives, sorts, pre-processes, and scans incoming records using imaging system to create quality-level document images; Reviews and analyzes documents and enters descriptive and other meta data into the information system, including the ORBS import; Implements quality assurance procedures to ensure the integrity of documents, electronic images, and/or metadata.
Identifies and reviews record retention requirements and plans for the destruction of records, for both on-site and off-site records; Presents final recommendations for records practices for review and action; Processes disposals in accordance to LSBN approved Records Schedule and Agency/Department policies.
Implements the records audit process for record destruction and maintains logs and related memorandum for destroyed records.
Provides status report for retention and destruction activities conducted during the fiscal year. Assumes other duties as necessary for the smooth and efficient operation of the LSBN and the Operations Department.
Works cooperatively as a member of the team assisting, supporting, and relieving other staff members as needed.
Trains and provides on-going backup and support for all front-desk and mail procedures,
including departmental mail received via ORBS import.
Works closely with staff throughout the agency to ensure proper scanning and indexing of agency records. Verifies and certifies document legibility and integrity.
Effectively manages communications and keeps CAO and supervisor informed of issues and concerns. Maintains excellent customer service to external and internal customers guided by mutual respect.
Participates in strategic planning and organizational development efforts. Participates in
departmental performance and process improvement activities as opportunities arise.Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career. As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:Insurance Coverage More information can be found at https://info.groupbenefits.org/Parental Leave– Up to six weeks paid parental leaveMore information can be found athttps://www.civilservice.louisiana.gov/Parental-Leave/Default.aspxHolidays and Leave – State employees receive the following paid holidays each year:
New Year's Day
Martin Luther King, Jr. Day,
Mardi Gras,
Good Friday,
Memorial Day,
Independence Day,
Labor Day,
Veteran's Day,
Thanksgiving Day and Christmas Day.
Additional holidays may be proclaimed by the GovernorState employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.Retirement – State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):
Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video (https://lasersonline.org/wp-content/uploads/2016/07/YourRetirementSystem.mp4) to give you more detailed information about their system
Teacher's Retirement System of Louisiana (www.trsl.org),
Louisiana School Employees Retirement System (www.lsers.net), among others
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ADi: Rate your ability to accept direction based on our definition: The ability to accept and follow directions from those higher in the chain of command.
1= I have no experience and/or am uncomfortable accepting direction
2= I have limited experience or require assistance to accept direction
3= I can accept direction
4= I can accept directions and help others improve their ability to accept direction
02
ADi: Explain your rating by providing specific and relevant examples in the box below.
03
AEI: Rate your ability to act with ethics and integrity based on our definition: The ability to be consistent, honest, and a trustworthy steward of State resources.
1= I have no experience and/or am uncomfortable acting with ethics and integrity
2= I have limited experience or require assistance to act with ethics and integrity
3= I can act with ethics and integrity
4= I can act with ethics and integrity and help others improve their ability to act with ethics and integrity
04
AEI: Explain your rating by providing specific and relevant examples in the box below.
05
AC: Rate your ability to adapt to change based on our definition: The ability to adjust plans, expectations, and behaviors in response to change.
1= I have no experience and/or am uncomfortable adapting to change
2= I have limited experience or require assistance to adapt to change
3= I can adapt to change
4= I can adapt to change and help others improve their ability to adapt to change
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AC: Explain your rating by providing specific and relevant examples in the box below.
07
CE: Rate your ability to communicate effectively based on our definition: The ability to relay information correctly and appropriately to connect people and ideas.
1= I have no experience and/or am uncomfortable communicating effectively
2= I have limited experience or require assistance to communicate effectively
3= I can communicate effectively
4= I can communicate effectively and help others improve their communication
08
CE: Explain your rating by providing specific and relevant examples in the box below.
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DA: Rate your ability to demonstrate accountability based on our definition: The ability to accept ownership for your actions, behaviors, performance, and decisions.
1= I have no experience and/or am uncomfortable demonstrating accountability
2= I have limited experience or require assistance to demonstrate accountability
3= I can demonstrate accountability
4= I can demonstrate accountability and help others improve their ability to demonstrate accountability
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DA: Explain your rating by providing specific and relevant examples in the box below.
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FC: Rate your ability to focus on customers based on our definition: The ability to serve the needs of those who support and/or rely on the services provided.
1= I have no experience and/or am uncomfortable focusing on customers
2= I have limited experience or require assistance to focus on customers
3= I can focus on customers
4= I can focus on customers and help others improve their ability to focus on customers
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FC: Explain your rating by providing specific and relevant examples in the box below.
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FPP: Rate your ability to follow policies and procedures based on our definition: The ability to comply with policies and procedures of the organization as well as State Civil Service rules, and all applicable federal and state laws.
1= I have no experience and/or am uncomfortable following policies and procedures
2= I have limited experience or require assistance to follow policies and procedures
3= I can follow policies and procedures
4= I can follow policies and procedures and help others improve their ability to follow policies and procedures
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FPP: Explain your rating by providing specific and relevant examples in the box below.
Required Question
AgencyState of LouisianaAddressFor agency contact information, please refer tothe supplemental information above.Louisiana State Civil Service, Louisiana, 70802Phone(866) 783-5462Websitehttp://agency.governmentjobs.com/louisiana/default.cfmApplyPlease verify your email addressVerify Email
