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Administrative Program Specialist APrint (https://www.governmentjobs.com/careers/louisiana/jobs/newprint/4387243) ApplyAdministrative Program Specialist ASalary $2,978.00 - $5,843.00 MonthlyLocation Baton Rouge, LAJob TypeClassifiedJob Number190415DepartmentRemote Sellers CommissionOpening Date02/15/2024Closing Date2/26/2024 11:59 PM Central
Description
Benefits
Questions
Supplemental InformationAN IDEAL CANDIDATE SHOULD POSSESS THE FOLLOWING COMPETENCIES: Displaying Expertise: The ability to exhibit specialized skills or knowledge gained from experience or training.Managing Resources: The ability to ensure resources such as time, money, and people are utilized appropriately to result in maximum business value.Thinking Critically: The ability to objectively question, analyze, interpret, and evaluate information to form a conclusion.Adapting to Change: The ability to adjust plans, expectations, and behaviors in response to change.Demonstrating Accountability: The ability to accept ownership for your actions, behaviors, performance, and decisions.Demonstrating Innovation: The ability to generate original ideas that create value, improve processes, or provide new products or services.Following Policies and Procedures: The ability to comply with policies and procedures of the organization as well as State Civil Service rules, and all applicable federal and state laws.Managing Time: The ability to control your time to increase effectiveness, efficiency, or productivity.Solving Problems: The ability to discover solutions to problems.No Civil Service test scoreis required in order to be considered for this vacancy. To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.Resumes WILL NOT be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.For further information about this vacancy contact: Renee Ellender Roberie LA Sales and Use Tax Commission for Remote Sellers (225) 219-7051 Renee.roberie@la.gov QualificationsMINIMUM QUALIFICATIONS:A baccalaureate degree.SUBSTITUTIONS:Six years of full-time work experience in any field may be substituted for the required baccalaureate degree.Candidates without a baccalaureate degree may combine work experience and college credit to substitute for the baccalaureate degree as follows:A maximum of 120 semester hours may be combined with experience to substitute for the baccalaureate degree.30 to 59 semester hours credit will substitute for one year of experience towards the baccalaureate degree.60 to 89 semester hours credit will substitute for two years of experience towards the baccalaureate degree.90 to 119 semester hours credit will substitute for three years of experience towards the baccalaureate degree.120 or more semester hours credit will substitute for four years of experience towards the baccalaureate degree.College credit earned without obtaining a baccalaureate degree may be substituted for a maximum of four years full-time work experience towards the baccalaureate degree. Candidates with 120 or more semester hours of credit, but without a degree, must also have at least two years of full-time work experience to substitute for the baccalaureate degree.NOTE: Any college hours or degree must be from an accredited college or university.Job ConceptsFunction of Work:To perform responsible, administrative functions in support of an organizational unit.ORTo manage a specialized departmental or statewide program.Level of Work:Entry.Supervision Received:General from higher-level supervisory personnel.Supervision Exercised:May supervise 1-2 lower level personnel.Location of Work:May be used by all state agencies.Job Distinctions:Note: Agency impact, hierarchy, and reporting relationship patterns will be considered when making allocations to this level.Differs from Administrative Coordinator 4 by the presence of professional duties that involve a variety of administrative functions or responsibility for a specialized departmental or statewide program.Differs from Administrative SpecialistB by the absence of a moderate degree of complexity, impact, or independence in assigned duties and program areas.Examples of WorkProcurementOversees procurement functions for the Commission including:
Manages the invoice and bill paying processes including ensuring that vendors are paid timely
Purchases items with a P-card and maintaining related files.
Tracks and prepares invoices for Executive Director final approval.
Maintains records of procurement transactions and vendors.
Works with Quickbooks to enter payment records and journal entries.
Assists with submitting and maintaining contract documents to the Office of State Procurement through the ProAct Portal.
Maintains contract files and assists with monitoring payments, contract caps, and contract renewal timeframes.
Time and Attendance, Payroll, Travel Manages the time and attendance process including maintaining and entering timesheet records and creating payroll reports for the Executive Director’s final approval. Oversees the travel expense reimbursements functionCoordinates with the Executive Director on benefits management, including accuracy of deductions and submittal of benefits withholdings to the proper accountsMail Operations Oversees and manages mail operations for the Commission. Remote Sellers Commission Prepares minutes for Commission meetings. Prepares reports and documents for Commission meetings such as agendas, handouts, etc.Property Control Oversees and manages the property control functions for the Commission including submitting reports to the LPAA.Other Duties as Assigned Provides additional administrative support to the Executive Director Performs other duties as assigned by the Executive DirectorLouisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career. As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:Insurance Coverage More information can be found at https://info.groupbenefits.org/Parental Leave– Up to six weeks paid parental leaveMore information can be found athttps://www.civilservice.louisiana.gov/Parental-Leave/Default.aspxHolidays and Leave – State employees receive the following paid holidays each year:
New Year's Day
Martin Luther King, Jr. Day,
Mardi Gras,
Good Friday,
Memorial Day,
Independence Day,
Labor Day,
Veteran's Day,
Thanksgiving Day and Christmas Day.
Additional holidays may be proclaimed by the GovernorState employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.Retirement – State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):
Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video (https://lasersonline.org/wp-content/uploads/2016/07/YourRetirementSystem.mp4) to give you more detailed information about their system
Teacher's Retirement System of Louisiana (www.trsl.org),
Louisiana School Employees Retirement System (www.lsers.net), among others
01
Do you have experience with procurement functions?
Yes
No
02
If you answered 'Yes' to the previous questions please provide a brief description of your experience. If you answered 'No' please type N/A.
03
Do you have experience with time and attendance functions?
Yes
No
04
If you answered 'Yes' to the previous questions please provide a brief description of your experience. If you answered 'No' please type N/A.
05
Do you have experience with mailroom functions?
Yes
No
06
If you answered 'Yes' to the previous questions please provide a brief description of your experience. If you answered 'No' please type N/A.
07
Do you have experience with payroll or benefits management functions?
Yes
No
08
If you answered 'Yes' to the previous questions please provide a brief description of your experience. If you answered 'No' please type N/A.
09
DA: Rate your ability to demonstrate accountability based on our definition: The ability to accept ownership for your actions, behaviors, performance, and decisions.
1= I have no experience and/or am uncomfortable demonstrating accountability
2= I have limited experience or require assistance to demonstrate accountability
3= I can demonstrate accountability
4= I can demonstrate accountability and help others improve their ability to demonstrate accountability
10
DA: Explain your rating by providing specific and relevant examples in the box below.
11
DI: Rate your ability to demonstrate innovation based on our definition: The ability to generate original ideas that create value, improve processes, or provide new products or services.
1= I have no experience and/or am uncomfortable demonstrating innovation
2= I have limited experience or require assistance to demonstrate innovation
3= I can demonstrate innovation
4= I can demonstrate innovation and help others improve their ability to demonstrate innovation
12
DI: Explain your rating by providing specific and relevant examples in the box below.
13
MT: Rate your ability to manage time based on our definition: The ability to control your time to increase effectiveness, efficiency, or productivity.
1= I have no experience and/or am uncomfortable managing time.
2= I have limited experience or require assistance to manage time
3= I can manage time
4= I can manage time and help others improve their ability to manage time
14
MT: Explain your rating by providing specific and relevant examples in the box below.
Required Question
AgencyState of LouisianaAddressFor agency contact information, please refer tothe supplemental information above.Louisiana State Civil Service, Louisiana, 70802Phone(866) 783-5462Websitehttp://agency.governmentjobs.com/louisiana/default.cfmApplyPlease verify your email addressVerify Email
